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Haddonfield Friends School records

Notifications

Held at: Friends Historical Library of Swarthmore College [Contact Us]500 College Avenue, Swarthmore, Pennsylvania 19081

This is a finding aid. It is a description of archival material held at the Friends Historical Library of Swarthmore College. Unless otherwise noted, the materials described below are physically available in their reading room, and not digitally available through the web.

Overview and metadata sections

In 1786, several members of the Haddonfield Monthly Meeting of the Religious Society of Friends in New Jersey established a school, adjacent to the Meeting burial ground, and called it the Haddonfield Free School. It accepted both Quaker and non-Quaker students, and was the first "public" school in the borough. It began as a school for boys, became coeducational in 1830, and for a period served as a boys' boarding school. Today, it is known as Haddonfield Friends School (HFS) and serves early education through middle school.

HFS is governed by a Board of Trustees, known as the "School Committee," that must be composed of 30% Haddonfield Monthly Meeting members, 30% Friends of other Meetings/schools, and 40% (maximum) non-Friends. It is not officially under care of the Friends meeting, although the meeting provides some of the spaces that the school uses.

This collection consists of records compiled by Patricia Kane Williams, who joined the School Committee in 2003 and served as its clerk. It includes minutes, correspondence, and other records of the School Committee and its subcommittees, with a focus on financial and property records.

The collection is organized into six series:

  1. School Committee
  2. Policies and Procedures
  3. Personnel
  4. Property
  5. Finance and Development
  6. Other Committees

Per Patricia K. Williams' original file organizing scheme, the file is indicated with a number often written in pen on the front of each packet of papers (e.g. "HFS #34"). A copy of the file plan is stored in the accession/control file.

Gift of Haddonfield Friends School via Patricia K. Williams, acc. FHL-2017-018.

Processing of this collection began in summer 2017, when an FHL student worker rehoused it and created a preliminary inventory. A staff member reviewed the collection, determined series, and began sorting the collection accordingly. Her work on the collection was interrupted by her retirement. Processing was resumed by another FHL staff member in 2023. The original fileplan was located in the collection at this stage, and some files were renamed to their original titles and reorganized accordingly, but in general the folder titles and series established in 2017 were retained through final processing. In the course of processing, files relating to individual faculty/staff members or students were shredded, as requested by the donor. Additionally, duplicate copies and reference materials not created by HFS were weeded and shredded during 2023 processing.

Publisher
Friends Historical Library of Swarthmore College
Finding Aid Date
2023
Access Restrictions

Access to the School Committee series is restricted for 30 years from the time of creation. This collection is currently stored off-site so please allow up to two weeks for retrieval of materials.

Use Restrictions

Permission to reuse, publish, or reproduce items in this collection beyond the bounds of Fair Use or other exemptions to copyright law must be obtained from the copyright holder or their heirs/assigns. See http://rightsstatements.org/vocab/InC-RUU/1.0/.

Collection Inventory

Archival Resource Key. Accreditation, 2000-2006.
Box 1 (offsite box FHL-1496)
Archival Resource Key. Affirmative marketing, 2004-2005.
Box 1 (offsite box FHL-1496)
Archival Resource Key. Annual reports and relations with Haddonfield Friends Meeting, 2003-2006.
Box 1 (offsite box FHL-1496)
Archival Resource Key. Attorney notes (Patricia Kane Williams?).
Box 1 (offsite box FHL-1496)
Archival Resource Key. Bylaws draft, 2006.
Box 1 (offsite box FHL-1496)
Archival Resource Key. Clerk's handbook, 1996.
Box 1 (offsite box FHL-1496)
Archival Resource Key. Communications to families, 2003-2006.
Box 1 (offsite box FHL-1496)
Archival Resource Key. Correspondence (Patricia Kane Williams), 2000-2002.
Box 1 (offsite box FHL-1496)
Archival Resource Key. Correspondence (Patricia Kane Williams) (folder 1 of 3), 2003.
Box 1 (offsite box FHL-1496)
Archival Resource Key. Correspondence (Patricia Kane Williams) (folder 2 of 3), 2003.
Box 1 (offsite box FHL-1496)
Archival Resource Key. Correspondence (Patricia Kane Williams) (folder 3 of 3), 2003.
Box 2 (offsite box FHL-1497)
Archival Resource Key. Correspondence (Patricia Kane Williams), 2004.
Box 2 (offsite box FHL-1497)
Archival Resource Key. Correspondence (Patricia Kane Williams), 2005-2006.
Box 2 (offsite box FHL-1497)
Archival Resource Key. History of Haddonfield Friends School.
Box 2 (offsite box FHL-1497)
Archival Resource Key. Incorporation certificate.
Box 2 (offsite box FHL-1497)
Archival Resource Key. Legal documents including good standing certificate, 2002-2006.
Box 2 (offsite box FHL-1497)
Archival Resource Key. Lists of School Committee subcommittees, 2002-2005.
Box 2 (offsite box FHL-1497)
Archival Resource Key. Minutes, 2001.
Box 2 (offsite box FHL-1497)
Archival Resource Key. Minutes, 2002.
Box 2 (offsite box FHL-1497)
Archival Resource Key. Minutes, 2003-01-2003-06.
Box 2 (offsite box FHL-1497)
Archival Resource Key. Minutes, 2003-07-2003-12.
Box 2 (offsite box FHL-1497)
Archival Resource Key. Minutes, 2004-01.
Box 3 (offsite box FHL-1498)
Archival Resource Key. Minutes, 2004-02-2004-06.
Box 3 (offsite box FHL-1498)
Archival Resource Key. Minutes, 2004-07-2004-09.
Box 3 (offsite box FHL-1498)
Archival Resource Key. Minutes, 2004-10-2004-12.
Box 3 (offsite box FHL-1498)
Archival Resource Key. Minutes, 2005-01-2005-02.
Box 3 (offsite box FHL-1498)
Archival Resource Key. Minutes, 2005-03-2005-06.
Box 4 (offsite box FHL-1499)
Archival Resource Key. Minutes, 2005-09-2005-12.
Box 4 (offsite box FHL-1499)
Archival Resource Key. Minutes, 2006-01-2006-02.
Box 4 (offsite box FHL-1499)
Archival Resource Key. Minutes, 2006-03-2006-06.
Box 4 (offsite box FHL-1499)
Archival Resource Key. Minutes, 2006-08-2006-09.
Box 4 (offsite box FHL-1499)
Archival Resource Key. Nominating Committee, 2004-2006.
Box 4 (offsite box FHL-1499)
Archival Resource Key. Philadelphia Yearly Meeting relations, 2000-2005.
Box 4 (offsite box FHL-1499)
Archival Resource Key. Retreat with select parents and teachers, 2004-2005.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Self-evaluation, 2004-2005.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Tax exemption documents, 1997-1999.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Tax exemption documents, 2007.
Box 5 (offsite box FHL-1500)

Archival Resource Key. Administration of medication, 2005.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Emergency operations plan, 2003.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Employee benefits.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Employee grievance policy and Peaceful solutions, 2004.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Fiscal policies and procedures review, 2002.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Haddonfield Friends Meeting tuition policy, 2004-2006.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Interim Clerk Communications Policy, 2003.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Miscellaneous draft policies, 2004-2006.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Personnel manual with revisions, 2004.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Policies and Procedures (draft), 2004.
Box 5 (offsite box FHL-1500)
Archival Resource Key. Religious exemptions from immunizations, 2006.
Box 5 (offsite box FHL-1500)
Archival Resource Key. School Committee policies, 2000.
Box 6 (offsite box FHL-1501)
Archival Resource Key. School nurse, 2004.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Sexual misconduct issues, 2004-2005.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Student-parent handbook, 2005.
Box 6 (offsite box FHL-1501)

Archival Resource Key. Benefits, 2003-2005.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Change management, 2003-2004.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Discipline/grievance process, 2004-2007.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Educator conferences, 2003.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Employee evaluation process, 2003-2005.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Employee issues, 2002-2003.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Friends Council on Education in-service programs, 1990-2004.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Head of School evaluation subcommittee, 2003.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Head of School search consultants, 2003-2004.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Head of School search process, 2002-2003.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Head of School search, 2006.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Health plan, 2004.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Job descriptions, 2005-2006.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Offer letter templates, 2003-2005.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Personnel Subcommittee, 2004.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Personnel Subcommittee, 2005.
Box 6 (offsite box FHL-1501)
Archival Resource Key. Personnel Subcommittee, 2006.
Box 6 (offsite box FHL-1501)

Archival Resource Key. 111 Lake St., 2003-2004.
Box 7 (offsite box FHL-1502)
Archival Resource Key. 65 Haddon Ave., 2001-2004.
Box 7 (offsite box FHL-1502)
Archival Resource Key. 428 Markley St., Camden, 2006.
Box 7 (offsite box FHL-1502)
Archival Resource Key. Carriage House, 2002-2005.
Box 7 (offsite box FHL-1502)
Archival Resource Key. Deeds, 1783 (copy)-1999.
Box 7 (offsite box FHL-1502)
Archival Resource Key. Executed documents, 1940-2002.
Box 7 (offsite box FHL-1502)
Archival Resource Key. Feasability study, 2006.
Box 7 (offsite box FHL-1502)
Archival Resource Key. Haddonfield Friends Meeting Property Committee, 2004-2006.
Box 7 (offsite box FHL-1502)
Archival Resource Key. Lease with Haddonfield Friends Meeting, 2006.
Box 7 (offsite box FHL-1502)
Archival Resource Key. Land Use, 2001-2006.
Box 7 (offsite box FHL-1502)
Archival Resource Key. Mold/microbial concerns and reports, 2003-2006.
Box 8 (offsite box FHL-1503)
Archival Resource Key. Property issues, 2004-2006.
Box 8 (offsite box FHL-1503)
Archival Resource Key. Real estate options (including CD with 2006-2026 master plan), 2006.
Box 8 (offsite box FHL-1503)
Archival Resource Key. Title matters and survey, 1993-2002.
Box 8 (offsite box FHL-1503)
Scope and Contents

Includes blueprint

Archival Resource Key. Audit, 2005.
Box 8 (offsite box FHL-1503)
Archival Resource Key. Budget policy, 2003.
Box 8 (offsite box FHL-1503)
Archival Resource Key. Budgets, 2001-2006.
Box 8 (offsite box FHL-1503)
Archival Resource Key. Cash flow projections, 2003-2004.
Box 8 (offsite box FHL-1503)
Archival Resource Key. Class size, 2002-2006.
Box 8 (offsite box FHL-1503)
Archival Resource Key. Development Subcommittee records, 1998-2002.
Box 8 (offsite box FHL-1503)
Archival Resource Key. Development Subcommittee records, 2003.
Box 8 (offsite box FHL-1503)
Archival Resource Key. Development Subcommittee records, 2004.
Box 9 (offsite box FHL-1504)
Archival Resource Key. Development Subcommittee records, 2005.
Box 9 (offsite box FHL-1504)
Archival Resource Key. Development Subcommittee records, 2006.
Box 9 (offsite box FHL-1504)
Archival Resource Key. Enrollment, 2003-2006.
Box 9 (offsite box FHL-1504)
Archival Resource Key. Estate - Gardiner, 2002.
Box 9 (offsite box FHL-1504)
Archival Resource Key. Estate - Oehlers, 2006.
Box 9 (offsite box FHL-1504)
Archival Resource Key. Finance and Personnel Subcommittee correspondence, 2002-2003.
Box 9 (offsite box FHL-1504)
Archival Resource Key. Finance and Personnel Subcommittee correspondence, 2003-2006.
Box 9 (offsite box FHL-1504)
Archival Resource Key. Finance and Property Subcommittee records, 2003.
Box 9 (offsite box FHL-1504)
Archival Resource Key. Finance and Property Subcommittee records, 2004.
Box 9 (offsite box FHL-1504)
Archival Resource Key. Finance and Property Subcommittee records, 2005-2006.
Box 10 (offsite box FHL-1505)
Archival Resource Key. Financial Aid Committee, 2003-2006.
Box 10 (offsite box FHL-1505)
Archival Resource Key. Financial statements and reports, 2003-2004.
Box 10 (offsite box FHL-1505)
Archival Resource Key. Financial statements and reports, 2005-2007.
Box 10 (offsite box FHL-1505)
Archival Resource Key. Fiscal policies and procedures review, 2002-2004.
Box 10 (offsite box FHL-1505)
Archival Resource Key. Haddonfield Friends Meeting Finance Committee, 2001-2004.
Box 10 (offsite box FHL-1505)
Archival Resource Key. Haddonfield Friends Meeting Finance Committee (folder 1 of 2), 2005.
Box 10 (offsite box FHL-1505)
Archival Resource Key. Haddonfield Friends Meeting Finance Committee (folder 2 of 2), 2005.
Box 10 (offsite box FHL-1505)
Archival Resource Key. Haddonfield Friends Meeting Finance Committee, 2006.
Box 11 (offsite box FHL-1506)
Archival Resource Key. Insurance (folder 1 of 3), 2003-2009.
Box 11 (offsite box FHL-1506)
Archival Resource Key. Insurance (folder 2 of 3), 2003-2009.
Box 11 (offsite box FHL-1506)
Archival Resource Key. Insurance (folder 3 of 3), 2003-2009.
Box 11 (offsite box FHL-1506)
Archival Resource Key. Insurance Certificate, 2004.
Box 11 (offsite box FHL-1506)
Archival Resource Key. Loan from "The Bank", 2004-2005.
Box 11 (offsite box FHL-1506)
Archival Resource Key. Promissory notes, 2003.
Box 11 (offsite box FHL-1506)
Archival Resource Key. Real estate taxes, 2002-2004.
Box 12 (offsite box FHL-1507)

Archival Resource Key. Ad Hoc Committee, 1996-2002.
Box 12 (offsite box FHL-1507)
Archival Resource Key. Ad Hoc Committee, 2003.
Box 12 (offsite box FHL-1507)
Archival Resource Key. Governance Review Committee, 2005-2006.
Box 12 (offsite box FHL-1507)
Archival Resource Key. Long Range Planning Committee, 2003-2006.
Box 12 (offsite box FHL-1507)
Archival Resource Key. Parent Teacher Organization (PTO), 2003-2006.
Box 12 (offsite box FHL-1507)
Archival Resource Key. Religious Education Committee, 2003-2004.
Box 12 (offsite box FHL-1507)
Archival Resource Key. Religious Education Committee, 2005-2006.
Box 12 (offsite box FHL-1507)
Archival Resource Key. Structure Committee, 1999.
Box 13 (offsite box FHL-1508)
Archival Resource Key. Transition Team, 2003-2006.
Box 13 (offsite box FHL-1508)

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