Series I, Board of Directors - General Files - (1940-1966) includes the agendas and minutes of the meetings of the Board of Directors as well as files dealing with the administration of the work of the Board of Directors. In addition, the file "Preliminary Organization" contains material on the founding of the corporation. While the board is not officially involved in these activities (because it had not yet come into being) the people involved in the activities described in the documents served as founding members of the board. Also, many issues were decided by the board by means of a mail vote, and UCR/USC kept each of the ballots submitted by each member of the board. However, since the votes were summarized by a cover sheet, and were often unanimous, multiple copies were discarded, and only one sample ballot was retained from each vote to show the format and the text of the ballot. The files entitled "Minutes" contain the minutes of the meetings of the Board of Directors, the Members of the Corporation, the Executive Committee (a subcommittee of the Board of Directors), and the Subcommittee on Operating Budgets interfiled together because the business of all the committees is so closely related that reference to all of their minutes is necessary to understand them.

The material in this series are arranged in alphabetical order by subject and reverse-chronological order within each subject The files entitled "Minutes" that include minutes from the Board of Directors and various committees are interfiled in reverse-chronological order. They are arranged in this order because UCR/USC arranged the minutes in that manner in their own records.

4 boxes

Series II, Board of Directors - Correspondence - (1941-1966 [Bulk 1941-1950]) contains the correspondence to and from each member of the board of directors. A large portion of the correspondence consists of invitations to join the board and resignations from the board. The most substantive issue discussed in the correspondence is fundraising. Some of the letters are between members of the board involved in planning the general fundraising campaigns, and some are personal solicitations of friends by members of the board. In addition, there are letters from members of the board to directors of other charitable agencies and also to the National War Fund dealing with coordination of the fundraising. In addition, there is a limited amount of correspondence with the Chinese government in attempts to cut through the bureaucratic red tape, and to carry out UCR/USC's mission with as little interference as possible.

The material in this series is arranged in alphabetical order by last name of correspondent. Three files of internal and general correspondence are interfiled alphabetically as well.

4 boxes

Series III, Internal Committees - (1940-1950) contains the files of the organizational committees within UCR/USC which did a large part of the actual work of the corporation. Of particular importance is the Program Committee, which acted as a general planning and supervisory committee on a more regular basis than the more formal board of directors. It had particular responsibility for deciding how to allocate UCR/USC funds and was known for part of 1941 as the Committee on Disbursements. The Staff Committee, which was responsible for dealing with any concerns of the large office staff of UCR/USC, is another significant committee. The Committee of Five and the Coordinating Committee were important during the early cooperation among the agencies and dealt with many conflicts which arose.

The materials in this series are arranged in alphabetical order by subject and reverse chronological order within each subject.

8 boxes

Series IV, Administration Files - (1934-1951 [Bulk 1941-1950]) contains records dealing with all aspects of the corporation. It contains documents on how UCR/USC was organized on a nation-wide level, including information on the hierarchical organization of the agency, handbooks for regional and local directors, and form letters sent out in mass mailings. It also includes information about the organization of the central office in New York, including a large number of inter-office memoranda. In addition, this series deals with UCR/USC's interaction with other charitable organizations as well as documents concerned with many of the individuals who were important to UCR/USC's efforts who were not on the board of directors and reports of the activities of UCR/USC. One item in this series, the "Regional Directors Manual" is located at the end of the collection in box 91, the oversize box.

The materials in this series are arranged in alphabetical order by subject and reverse-chronological order within each subject.

7 boxes

Series V, Staff - (1941-1957) contains records of the people who worked for UCR/USC in one capacity or another. It includes members of the Speakers Bureau and businessmen in the lend-lease program. Men in this program were employed by corporations, but were not able to do their jobs because of the conditions of war. The corporations continued to pay their salaries, but they worked for UCR/USC at the nominal rate of one dollar per year. The series also includes files about workers in the main office in New York which include personnel information as well as many internal memoranda of varying importance. Other material dealing with employees of UCR/USC can be found in the Internal Committees series in the folders marked "Staff Committee".

The materials in this series are arranged in alphabetical order by last name of each individual.

3 boxes

Series VI, Cooperating Agencies - (1936-1967 [Bulk 1941-1950]) includes correspondence with the agencies for which UCR/USC was raising funds. It also contains a limited amount of the internal records of some of those agencies, such as minutes and publicity material. The most important of these agencies are the American Board for Medical Aid to China (ABMAC), the Associated Boards for Christian Colleges in China (ABCCC), and Indusco (The American Committee in Aid of Chinese Industrial Cooperatives). ABCCC changed its name to the United Board for Christian Colleges in China (UBCCC) in 1946, and then to the United Board for Christian Higher Education in Asia (UBCHEA) in 1956.

The materials in this series are arranged in alphabetical order by subject and reverse-chronological order within each subject. The materials related to the ABCCC are filed under the different names of the agency in different time periods.

13 boxes

Series VII, National War Fund Records - (1943-1946)contains records of UCR/USC's dealings with the National War Fund, an organization through which UCR participated with many other charitable organizations for a joint fund-raising effort during World War II. It also contains examples of the publicity material which the National War Fund published for purposes of fund-raising.

The materials in this series are arranged in alphabetical order by subject and reverse-chronological order within each subject.

1 box

Series VIII, State Campaign Files - (1946)contains the state-by-state reports of UCR's 1946 fund-raising campaign. Each state report consists of an a summary of how successful the campaign was on a state-wide level and also summaries of the amount of funds raised by each local committee. New York State does not follow this general pattern, but instead has separate reports for New York City, Long Island, Westchester, and the rest of the state. Also, some state files include additional material that pertains to other campaigns.

The materials in this series are arranged in alphabetical order by state.

10 boxes

Series IX, China Office Files - (1942-1950)contains the correspondence of the office which UCR/USC maintained in several successive Chinese cities to handle distribution of its funds and to oversee its activities in China. Most of the correspondence is with UCR/USC Headquarters in New York and deals primarily with financial matters, the security of the messages which they are transmitting, and the interference of the Chinese government in their activities. This correspondence is made up of telegrams and letters, each of which was assigned a number when it was sent out. This was in order to detect possible tampering with the mail by the Chinese government. UCR's plan was to keep track of the numerical sequence to determine if any numbers were missing, so that they would know if the Chinese had suppressed one of their letters.

The materials in this series are arranged in reverse-chronological order.

5 boxes

Series X, Publicity Department - (1941-1950)contains material dealing with UCR/USC's efforts in two major areas: fundraising and education. Among the documents dealing with fundraising are those concerned with the Million Dollar Fund, a gift from a single anonymous donor. The China Relief Legion was a program that UCR/USC administered to honor major contributors. Other fundraising information is contained in the files marked "Foundations"; these deal with foundations across the country that UCR/USC solicited. The educational aspects of UCR/USC were seen as an important component of its mission to aid China. This series contains information about the books, pamphlets, and motion pictures which UCR/USC published. Also, the news releases which UCR/USC published to help keep China in the news are included, along with documents pertaining to some of the celebrations of Chinese culture and society which UCR/USC helped to promote. Additional related material can be found in the Publications series, which includes some of the educational materials of UCR/USC.

The materials in this series are arranged in alphabetical order by subject.

6 boxes

Series XI, Legal Files - (1941-1963 [Bulk 1941-1950])includes legal documents, such as the certificate of incorporation, the certificate of increase of number of Directors, and a certificate of amalgamation with another corporation. It also includes the files pertaining to bequests left to USC. Dealing with these bequests was one of the few activities which USC continued to carry on after it became inactive at the end of 1950. Other files include UCR/USC's dealings with departments of the federal government and legal controversies in which UCR/USC became involved such as a battle over the use of the name "Whirlaway".

The materials in this series are arranged in alphabetical order by subject.

3 boxes

Series XII, Financial Files - (1941-1966 [Bulk 1941-1950])contains financial records, auditors' reports, and operating budgets. These give the overall financial standing of UCR/USC for each year, or later, two or three year period. It also contains correspondence with the banks which were depositories for UCR/USC funds as well as general financial matters such as rental and purchase of equipment. In addition, the series contains information on the dormant funds search, one of USC's last activities in preparation for its dissolution in 1966.

The materials in this series are arranged in alphabetical order by subject and reverse-chronological order within each subject.

8 boxes

Series XIII, General Correspondence - (1941-1963 [Bulk 1941-1950])includes a substantial number of thank you notes, but there are also letters dealing with a variety of subjects, including the coordination with other agencies of relief policy for China, requests for financial help from agencies trying to aid China, and dealings with the Chinese government. There are also general folders which contain letters from or to less frequent correspondents. A sample file, (Sa-Sz) was left complete in order to provide a sampling of the typical correspondence of UCR/USC.

The materials in this series are arranged in alphabetical order by the name of the agency or the last name of the person with which UCR/USC was corresponding. General files for each letter of the alphabet are integrated into the overall alphabetical order of the series.

12 boxes