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Office of Information Technology Records
Notifications
Held at: Princeton University Library: University Archives [Contact Us]
This is a finding aid. It is a description of archival material held at the Princeton University Library: University Archives. Unless otherwise noted, the materials described below are physically available in their reading room, and not digitally available through the web.
Overview and metadata sections
The Office of Information Technology oversees Princeton University's academic and administrative systems and the information technology infrastructure that supports them. It also provides information technology products and services for students, staff, faculty, and alumni of the University.
In 1952 the University's first computer was acquired and installed as part of a military weapons analysis group. Four years later the department of Electrical Engineering offered a course on digital computer programming for the first time. In 1961 the University's first Computer Center was created in Beggs Hall of the Engineering Quadrangle as a resource for students and faculty seeking to make use of the young technology of the computer. The initial director was electrical engineering professor Edward McCluskey, who held the position until 1966, when Roald Buhler assumed the directorship.
By the time construction began in 1966 for a new Computer Center located at 87 Prospect Avenue, its functions were considered to be a University-wide scholarly resource that members of the University community could use without charge. Mirroring the upgrade in the facilities was an upgrade in computing equipment, as the original IBM 7090 models in the computer center were replaced with the more advanced IBM 360/91 and later the IBM 370/158, capable of far more complex tasks. As computers became an increasingly common sight on campus and were integrated into student life and academics, the Computer Center continued to expand in size and importance. In 1971 Administrative Systems and Data Processing merged with the Computer Center operation and in 1974 the Interactive Computing Graphics Laboratory was established, which held a number of time-sharing terminals and supporting equipment.
In 1984 faculty and student committees on computing recommended decentralizing computing and the University received a Pegasus grant from IBM which allowed for more workstations and the refining of the technical infrastructure. The position of the Vice President for Computing and Information Technology was created in 1985 to coordinate University-wide computing matters, and the office was comprised of four major areas: Information Services, Financial and Contractual Services, Systems and Operations, and Administrative Services and Information Systems. The hiring of Ira Fuchs in this new position led to numerous improvements, including the expansion of the computing staff, the orchestration of Tigernet as a campus telecommunications infrastructure, and the renaming of the Computer Center as the Computing Center, which reflected the movement from centralized to distributed computing. The Office of Information Technology was created in 2001, and the new organization expanded the administrative support system and goals of advanced scientific research of the previous technical infrastructure into all aspects of teaching, research, scholarship, and administration for the University.
Currently, the Office of Information Technology consists of six departments: Academic Services, Administrative Information Systems, Enterprise Infrastructure Services, Support Services, Administration and Finance, and Project and Consulting Services. These departments enable the effective use of information technology in support of Princeton University through various goals, including supporting the use and development of information technology to enable academic innovation, providing leadership in planning for the effective use of technology, providing a reliable technology infrastructure, maintaining reliable employees, and enabling communication and collaboration among information technology professionals and users of information technology.
The Office of Information Technology Records consists of papers and multimedia related to the administration and implementation of information technology at Princeton University. Key components of the collection include annual reports, priorities committee reports, correspondence, brochures, user and systems manuals, surveys and questionnaires on faculty and student computer usage, research material on the history of computing at Princeton, slides and photographs of computers and technology events around campus, and other records related to computing services at Princeton.
This collection also includes material related to Computing and Information Technology (CIT), the Computer Center, the Department of Administrative Systems and Data Processing, the Computer Center Committee, the Committee on University Data and Information Systems and other earlier technology departments and activities at the University, all of which eventually consolidated into the Office of Information Technology (OIT) in 2001.
Several prominent employees and administrators are represented in this collection, including correspondence and presentations by former Vice President of Computing and Information Technology Ira Fuchs and the office subject files of Jon Edwards, who served as the Assistant Vice President of Computing and Information Technology under Fuchs and later became the Coordinator of the Office of Information Technology Institutional Communications and Outreach.
The collection as a whole contains similar records within different series, and this is especially true with Subseries 1C: Staff Files, Subseries 2A: Subject Files, Run I, and Subseries 2B: Subject Files, Run II. Please see the individual series and subseries descriptions in the contents list for additional information.
This collection is organized into the following three series based on the original locations of the documents:
Series 1-3 were transferred to the University Archives by Jon Edwards of the Office of Information Technology in March 2010. [AR.2010.027].
The paper records and digital files from Series 1: Jon Edwards Office Files came directly from Edwards's office and were generated by him during his tenure at Princeton. Series 1 also includes material that was deposited in Edwards's office by various staff members immediately before a departmental move from 87 Prospect Avenue to a new location at 701 Carnegie, on Canal Pointe Boulevard in 2010. Similarly, the files in Series 2 (with the exception of Subseries 2A) were donated to the archive prior to the move in 2010. The subject files in Subseries 2A were housed together in the Office of Information Technology and were an accumulation of records from the offices of numerous technology staff members dating from the late 1950's until 2007.
Series 4 was transferred to the University Archives in 2002. [AR.2002.006]
Series 5 was transferred to the University Archives by Ira Fuchs prior to 2000. However, the instructional materials in Box 39 arrived as a separate accession (AR.2012.147).
In 2019 an Operating System/360 Chart in series II was deaccessioned because of its oversize format and the information is available elsewhere.
Full text searching of this collection's archived website is available through the Archive-It interface.
For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.
This collection contains materials acquired from an unknown desktop computer. Researchers are responsible for meeting the technical requirements needed to access these materials, including any and all hardware and software.
This collection was processed by Nicole Milano in 2010. Finding aid written by Nicole Milano in August 2010. Additions were processed by Christie Peterson with assistance from Eleanor Wright '14 in December 2010 and January 2011. Digital materials in Series 2D was processed by Elena Colon-Marrero in July 2015
Appraisal has been conducted in accordance with Mudd Manuscript Library guidelines. Materials separated from this collection during processing in 2010 include duplicate journals and books already represented in Princeton University Library.
People
Organization
- JSTOR (Organization)
- Princeton University. Computer Center.
- Princeton University. Computing and Information Technology.
- Princeton University. Information technology.
- Princeton University. Office of Information Technology
Subject
- Publisher
- University Archives
- Finding Aid Author
- Nicole Milano; Elena Colon-Marrero
- Finding Aid Date
- 2010
- Access Restrictions
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The collection is open for research.
- Use Restrictions
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Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.
For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.
Collection Inventory
Jon Edwards served as the Assistant Vice President of Computing and Information Technology in 1986 and by 2010 was Coordinator of the Office of Information Technology Institutional Communications and Outreach.
Series 1: Jon Edwards Office Files is divided into the following five subseries: Subseries 1A: Jon Edwards Research Files; Subseries 1B: Jon Edwards Subject Files; Subseries 1C: Staff Files; Subseries 1D: System Logs; and Subseries 1E: Cassettees, Compact Discs, Floppy Disks, Reel-to-Reel Audio, and Slides.
Series 1: Jon Edwards Office Files consists of material collected by Edwards of various origin, including records deposited in his office by various staff members immediately prior to a departmental move in 2010.
Please see the individual subseries descriptions for additional information.
Physical Description12 boxes
The analog folders and digital files in Subseries 1A: Jon Edwards Research Files are arranged in alphabetical order by topic.
Subseries 1A: Jon Edwards Research Files consists of analog and digital material on the history of computing at Princeton, compiled by Edwards in preparation for future publication. Some materials exist in both analog and digital versions, while others are unique files.
Original folder titles were kept when available.
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Subseries 1B: Jon Edwards Subject Files represents material spanning Edwards's career in information technology at Princeton University, although the bulk represents his efforts as Assistant Vice President of Computing and Information Technology (CIT) under Ira Fuchs 1986 to 1999. This material includes correspondence with IBM, CIT and Office of Information Technology annual reports, surveys on faculty and student computer usage, copies of the five-year plan implemented by Fuchs when he arrived at Princeton, programs and preparatory material from the 1990 EDUCOM conference, and material about various technological advancements and endeavors at Princeton, including charts related to the operation of the John von Neumann Computer Network (JvNCnet).
Original folder titles were kept when available.
Subseries 1B: Jon Edwards Subject Files is arranged topically in alphabetical order by the first letter of the folder titles.
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Subseries 1C: Staff Files consists of documentation from the offices of multiple Office of Information Technology employees. These files include old Computer Center booklets and guides, Office of Information Technology and Computing and Information Technology annual reports, proposals and plans for the Consortium for Language Teaching and Learning, schedules for the New Tools for Teaching and Research program on interdisciplinary humanities computing for graduate students, and departmental surveys on computer usage.
Original folder titles were kept when available.
Subseries 1C: Staff Files is arranged in alphabetical order by topic.
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Subseries 1D: System Logs is arranged in alphabetical order by title.
Subseries 1D: System Logs contains bound logs from multiple computer systems at Princeton University from the late 1970's and early 1980's, including the IBM 370/158, which was first purchased in 1975 in order to provide time-sharing services with the VM operating system.
Original log titles were kept when available.
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Subseries 1E: Cassettees, Compact Discs, Floppy Discs, Reel-to-Reel Audio, and Slides contains media files removed from other folders within the series. These files include compact discs containing pictures from the Office of Information Technology, reel-to-reels and cassette tapes of audio from Computing and Information Technology slideshows, and a large number of slides depicting computers, staff members, and information technology-related events.
Original media file titles were kept when available.
Subseries 1E: Cassettees, Compact Discs, Floppy Discs, Reel-to-Reel Audio, and Slides are arranged by media file type. The folders of slides are arranged alphabetically by topic.
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Series 2: Administrative and Staff Files includes subject files, multimedia, and surveys that came from the offices of numerous technology staff members. There are two distinct subject files runs that contain similar material, although Run I also includes older material and is arranged differently than Run II.
Please see the individual subseries descriptions for additional information.
Series 2: Administrative and Staff Files is divided into the following four subseries: Subject Files, Run I; Subject Files, Run II; Surveys; and Compact Discs, Floppy Disk, Slides, and VHS Tapes.
Physical Description20 boxes
Subseries 2A: Subject Files, Run I includes subject files from numerous technology staff members dating from the late 1950's until 2007. These files include Computing and Information Technology (CIT) annual reports, priorities committee reports, photographs of computers and users around Princeton, proposals and reports from the Pegasus project, contracts and financial information generated by the research collaboration on Transmission Control Protocol/Internet Protocol (TCP/IP) and related protocols in BITNET, booklets on computing, and handouts and other general documents on the facilities and services of CIT.
Original folder titles were kept when available.
The arrangement of Subseries 2A: Subject Files, Run I reflects the efforts of Office of Information Technology employee Jon Edwards, who organized the records over the course of a decade before donating them to the Princeton University Archives. The folders are arranged in the exact order in which they were housed at the Office of Information Technology.
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Subseries 2B: Subject Files, Run II includes subject files from the offices of numerous Office of Information Technology staff members. These files include timelines and plans related to Partnership 2000, Computing and Information Technology (CIT) annual reports, network disaster recovery plans, proposals to the Andrew W. Mellon Foundation, posters and brochures from Information Technology Fairs, and articles on copyright and intellectual property and the preservation of digital information. This subseries also includes records related to several prominent technology administrators, including speech transcriptions of first Vice President of CIT Ira Fuchs, presentations by CIT's first Director of IT Architecture Lee Varian, and correspondence by Associate CIO and Director of Academic Services Serge Goldstein.
Original folder titles were kept when available.
Subseries 2B: Subject Files, Run II is arranged in alphabetical order by topic.
Physical Description8 boxes
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Subseries 2C: Surveys subseries includes numerous surveys and questionnaires collected by the Princeton University technology offices from 1989 to 2004. The bulk of these surveys are anonymous Computing and Information Technology (CIT) surveys of undergraduates about their computer usage and how often they utilized the services of CIT, although faculty surveys and telephone questionnaires are also represented.
Original folder titles were kept when available.
Subseries 2C: Surveys are arranged in alphabetical order by title. Within this arrangement, the Computing and Information Technology (CIT) Surveys of Undergraduates division is organized by year.
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Subseries 2D: Compact Discs, Floppy Disk, Slides, and VHS Tapes contains media files removed from other folders within the series. The bulk of these files are VHS tapes of "Bowls" 1-5 in 1994 and slides depicting various activities and services of Computing and Information Technology from 1987 to 1989.
Original media file titles were kept when available.
Subseries 2D: Compact Discs, Floppy Disk, Slides, and VHS Tapes are arranged by media file type, and then are alphabetized within each media type.
Physical Description2 boxes
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No arrangement action taken or arrangement information not recorded at the time of processing.
Series 3: Memorabilia includes various objects that were removed from other series in the collection due to size or form.
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Series 4: Additional Files contains primarily promotional and educational material about the Office of Inforamtion Technology, including various newsletters.
The files within Series 4: Additional Files have not been arranged; they remain in original order.
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Series 5: Computer Center Records consists of correspondence, reports, minutes, memoranda, and other materials which document the history of the Computer Center itself as well as the Department of Administrative Systems and Data Processing (1971), the Computer Center Committee (1967-1976), the Committee on University Data and Information Systems (1970-1974), and the Users Advisory Committee (1972-1973). Also includes instructional materials issued by the center circa 1986 on basic uses of computers (electronic mail and formatting documents).
The files in Series 5: Computer Center Records have not been arranged; they remain in original order.
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Includes instructional documents produced by the Computing Center. The guides cover using electronic mail, creating personalized bibliographic databases, formatting documents such as research papers and related matters.
Physical Description1 box
Consists of a bound text that is an outgrowth of a course in PL/I (Programming Language One) that the author, I. Thomas Cundiff, gave as part of the Princeton University Computer Center Lecture Series during the 1970-1971 academic year. The approach differs from that of most PL/I texts in that: (a) elementary forms of stream input/output are covered at an early stage; (b) the rudiments of the command language for the [IBM 360] operating system, JCL, are also covered at an early stage; and (c) there is, in early parts, considerable skipping around among several topics with earlier topics being expanded and extended as needed. In the later parts, mainly Parts 4-6, there is more concentration on individual topics. The Computer Lecture series was a set of short non-credit lectures given by staff members at the Computer Center, usually in the area of their expertise. They were given in the lecture room at the 87 Prospect Avenue Computer Center which could easily accommodate 100 people and consequently no sign-up was needed. These lectures were intended for anyone at the University—including staff.
Physical Description1 boxes
Series 6: VHS Recordings of Symposium in Visualization in Scientific Computing contains 10 VHS tapes dated May 9, 1988, and May 10, 1988, that document an event entitled Symposium in Visualization in Scientific Computing. Six of the tapes are dated May 9 and four are dated May 10.
Physical Description1 box
The public website of the Office of Information Technology (OIT) provides students, faculty, and staff with policies and resources regarding the usage of campus technologies, including internet, computers, mobile devices, and telephones. The site also contains annual reports dating back to 2000.
Full text searching of this archived website is available through the Archive-It interface.
The original arrangement of the files was maintained.
Physical Description1 website