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Office of the Recording Secretary Records
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Held at: Princeton University Library: University Archives [Contact Us]
This is a finding aid. It is a description of archival material held at the Princeton University Library: University Archives. Unless otherwise noted, the materials described below are physically available in their reading room, and not digitally available through the web.
Overview and metadata sections
Working in conjunction with the Office of Development, Princeton University's Office of the Recording Secretary receives and officially acknowledges gifts to Princeton on behalf of the president and the trustees of the University, and keeps donors informed as to the impact of their gifts.
The files from the Office of the Recording Secretary consist of records of gifts donated to Princeton, organized according to their location on campus. The bulk of the records are correspondence with donors consisting of official acknowledgements and gift updates, however some architectural drawings and financial files are also included as well as bound yearly gift reports and card indexes of donors.
The Recording Secretary's file on former trustee G. Arthur Howell '1939 was added to the collection in 2010 [AR.2010.151].
For preservation reasons, original analog and digital media may not be read or played back in the reading room. Users may visually inspect physical media but may not remove it from its enclosure. All analog audiovisual media must be digitized to preservation-quality standards prior to use. Audiovisual digitization requests are processed by an approved third-party vendor. Please note, the transfer time required can be as little as several weeks to as long as several months and there may be financial costs associated with the process. Requests should be directed through the Ask Us Form.
A container list for this collection was created by Christie Peterson with assistance from Suchi Mandavilli '14 in November 2011. Finding aid updated by Christie Peterson in November 2011.
No appraisal information is available.
- Publisher
- University Archives
- Finding Aid Author
- Christie Peterson
- Finding Aid Date
- 2007
- Access Restrictions
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Series 1, Series 2, and Series 4 of this collection must be reviewed for potentially restricted records before access is given. Please contact the University Archives prior to your visit.
- Use Restrictions
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Single copies may be made for research purposes. To cite or publish quotations that fall within Fair Use, as defined under U. S. Copyright Law, no permission is required. The Trustees of Princeton University hold copyright to all materials generated by Princeton University employees in the course of their work. For instances beyond Fair Use, if copyright is held by Princeton University, researchers do not need to obtain permission, complete any forms, or receive a letter to move forward with use of materials from the Princeton University Archives.
For instances beyond Fair Use where the copyright is not held by the University, while permission from the Library is not required, it is the responsibility of the researcher to determine whether any permissions related to copyright, privacy, publicity, or any other rights are necessary for their intended use of the Library's materials, and to obtain all required permissions from any existing rights holders, if they have not already done so. Princeton University Library's Special Collections does not charge any permission or use fees for the publication of images of materials from our collections, nor does it require researchers to obtain its permission for said use. The department does request that its collections be properly cited and images credited. More detailed information can be found on the Copyright, Credit and Citations Guidelines page on our website. If you have any questions, please feel free to contact us through the Ask Us! form.
Collection Inventory
The files in Series 1: Files on Special Projects from Donor Files, 1958-1984 remain in their original order; no arrangement has been performed.
Series 1: Files on Special Projects from Donor Files, 1958-1984 consists of materials apparently separated from a larger set of development donor files for use by the Office of the Recording Secretary. The files contain records of donations received, correspondence with donors, staff memoranda, and other materials related to the planning of the various projects.
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The files in Series 2: Files on Dedications, Memorials, Inscriptions and Donors, 1939-1978, 1991-1992, 2010 (bulk 1959-1975) remain in their original order; no arrangement has been performed.
Series 2: Files on Dedications, Memorials, Inscriptions and Donors, 1939-1978, 1991-1992, 2010 (bulk 1959-1975) consists primarily of correspondence and memoranda, along with a limited amount of architectural sketches and other planning documents related to various projects and events.
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Series 3: Gifts to Princeton, 1963/64-1996/97 is arranged chronologically.
Series 3: Gifts to Princeton, 1963/64-1996/97 consists of copies of the eponymous annual publication.
Physical Description1 box
The cards in Series 4: Card File of Donors and Memorials, undated are arranged in alphabetical order.
Series 4: Card File of Donors and Memorials, undated consists of a card catalog created and used by the Office of the Recording Secretary.
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