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Records of The Executive Office of The College of Physicians of Philadelphia II

Notifications

Held at: Historical Medical Library of The College of Physicians of Philadelphia [Contact Us]19 S. 22nd Street, Philadelphia, PA 19103

This is a finding aid. It is a description of archival material held at the Historical Medical Library of The College of Physicians of Philadelphia. Unless otherwise noted, the materials described below are physically available in their reading room, and not digitally available through the web.

Overview and metadata sections

Established in 1967, the Office of the Executive Director is the lead office in the general administration of the College of Physicians of Philadelphia. The College of Physicians is not an academic organization, as the name suggests, but a not-for-profit educational and cultural institution dedicated to advancing the cause of health and upholding the ideals and heritage of medicine. It was founded in 1787 by twenty-four prominent Philadelphians, including John Redman (1722-1808), elected first president of the College; John Morgan (1735-1789), founder of America's first medical school; and Benjamin Rush (1745-1813), a signer of the Declaration of Independence and vigorous advocate of many humanitarian and social causes. The current administration of the College stems from Benjamin Rush's original proposed method of governance, which consisted of the Council, President and the Board of Trustees. It is the goals and mission set forth by this governing body that the Executive Director is expected to achieve.

Governance of the College is facilitated by a number of committees, the council (or board of trustees), and a board of advisors that are composed of fellows of the college and nominated into their positions. The Office of the Executive Director oversees the general mission of the College, as well as its staff, the College's strategic plan, and budget. It also evaluates all of the College of Physicians' activities, ensuring that the policies established by the College of Physicians' governing board are upheld.

The Executive Director oversees the Historical Medical Library, the Mütter Museum, and the Francis Clark Wood Institute. The Historical Medical Library at the College of Physicians of Philadelphia collects books and information regarding medical history and related topics. The Mütter Museum collects items relating to the history of medicine and medical anomalies. The Francis Clark Wood Institute for the History of Medicine's goal is to promote the historical resources of the College of Physicians to the academic community. It provides funds for memberships and a scholar in residence program, and sponsors conferences, seminars, and travel grants to researchers. The Executive Director also oversees the institutional advancement, the finance department, communications, and membership of the College. More specifically, the Executive Director builds and maintains relationships with donors, potential donors, and fellows of the College. The Executive Director's responsibility is to foresee that the College and staff are operating to achieve the strategic plan as well as facilitate the creation of educational programs and services that fulfill the College's mission statement. The Executive Director also oversees the creation of successful programs and events at the College, such as lectures, discussions, and seminars. Past Executive Directors include Marc Micozzi and Thomas W. Langfitt.

Marc Micozzi was the Executive Director of the College of Physicians from 1995 to 2002. He was a former member of the College of Physicians Board of Advisors. Micozzi was both a physician and an anthropologist and received his M.D., M.Sc., and Ph.D. from the University of Pennsylvania. His past experience included serving as the Director of the National Museum of Health and Medicine and as a Senior Investigator for the National Cancer Institute in Maryland. His career focus was on advancing the use of complementary and alternative medicine.

Thomas W. Langfitt served as President from 2002-2004. After receiving his undergraduate degree in biology from Princeton University in 1949, he attended the Johns Hopkins School of Medicine. After earning his medical degree, Langfitt eventually became the head of neurosurgery at Pennsylvania Hospital and the Charles Harrison Frazier Professor of Neurosurgery at the University of Pennsylvania. His other experience includes serving as President of the Pew Charitable Trusts from 1987 to 1994 and establishing Philly Health Info, a health resource website with basic health information for the Philadelphia community.

Established in 1967, the Office of the Executive Director is the lead office in charge of administering the business of the College of Physicians. The Executive Director oversees the activities of the College of Physicians staff, including the staff of the Historical Medical Library, the Mütter Museum, the Francis Clark Wood Institute, and the Finance Department. The Executive Director also oversees the College functions of institutional advancement, the finance department, communications, membership, and programs and special events.

The records of the Office of the Executive Director are divided into three series.

Series I: Governance consists of papers regarding the overall operations of the College of Physicians on Philadelphia. The By-Laws subseries is comprised of minutes and ballots regarding alterations to the College's by-laws. The Board of Trustees and Executive Committee subseries contains meeting agendas, minutes, and election ballots from the Board of Trustees and Executive Committee. Also included in this subseries are meeting minutes of the Annual Fellowship Meeting. The Standing and Ad Hoc Committees subseries has meeting agendas and minutes from the governing committees of the College of Physicians. Of note in this subseries are meeting minutes and voting ballots from the Committee on Nominations, which include papers regarding the search and election of new Executive Directors. The Finance subseries consists of financial reports and other financial statements for the College. The Operations subseries is largely related to various renovation projects undertaken by the College, such as renovations to the Historical Medical Library and additions to make the building more accessible to the public. Architect and contractor agreements are also included. The Governance series also includes a box of multimedia recordings of college lectures on CD, microcassette, and floppy disk.

Series II: The "Marc Micozzi" series dates from 1976 to 2002, but the bulk of the records date from 1992 to 2002. Communications with College committee and board members, as well as other health professionals, are represented in Correspondence. Financial is a subseries containing paperwork and applications for grants from different organizations, such as the Pew Charitable Trust. Governance subseries includes minutes, notes, and agendas from various committee meetings. Of note in this series are papers relating to the transfer of the Radbill Library Collection to the Historical Medical Library. Special Projects subseries contains meeting minutes, notes, information packets, and other documentation relating to special projects undertaken by Micozzi, including the Francis C. Wood Institute, Health Resources and Services Administrations, and various grant proposals and correspondence. Also of note are papers regarding grant funding and the Francis C. Wood Institute Symposium with the Library Company of Philadelphia.

Series III: Thomas W. Langfitt served as the interim Executive Director of the College of Physicians from 2002 until his death in 2005. The "Thomas W. Langfitt" series dates from 1998 to 2005. Correspondence covers Langfitt's communications that are both personal and professional in nature. The Governance subseries includes minutes, notes, and agendas from various committee meetings, as well as some financial papers. The Special Projects subseries contains meeting minutes, notes, information packets, and other documentation relating to special projects undertaken by Langfitt during his time as Executive Director. Of note is documentation for the planning and implementation of Steps to a Healthier Philadelphia, a community health initiative.

Subject

Publisher
Historical Medical Library of The College of Physicians of Philadelphia
Finding Aid Author
Mary Hanes
Finding Aid Date
June 2016
Access Restrictions

Access to ballots in the "By-Laws" subseries of "Governance" series of this collection are restricted. Access to Executive Committee and Board of Trustees minutes may be restricted until 10 years after creation. Please contact the College of Physicians Historical Medical Library for more information.

Collection Inventory

Fellowship Meeting and Reception, 2008.
22 Folder 1
Strategic planning report draft, 2001-2002.
22 Folder 2
Strategic planning report, 2001-2002.
22 Folder 3
Box of six microcassette tapes on College lectures, undated, 1995.
22 Folder 4
By-law changes, undated.
1 Folder 1
By-Laws, 1984.
1 Folder 2
Changes, 1990.
1 Folder 3
Edits, 1992.
1 Folder 4
Changes, 1993.
1 Folder 5
Alterations to procedures for amending By-Laws, 1993-1994.
1 Folder 6
By-Laws, 1995.
1 Folder 7
Voting Fellowship, 1998.
1 Folder 8
By-laws, 1999.
1 Folder 9
By-Laws, 2000.
1 Folder 10
By-Laws Changes, 2001-2002.
1 Folder 11
Proposed By-Laws changes ballots - Confidential (1 of 4), 2002.
1 Folder 12
Proposed By-Laws changes ballots - Confidential (2 of 4), 2002.
1 Folder 13
Proposed By-Laws changes ballots - Confidential (3 of 4), 2002.
1 Folder 14
Proposed By-Laws changes ballots - Confidential (4 of 4), 2002.
2 Folder 1
Changes, 2005.
2 Folder 2
Changes, 2005-2006.
2 Folder 3
By-Laws, 2007.
2 Folder 4
Board of Trustees, 1998-1999.
2 Folder 5
Board of Trustees, 1999.
2 Folder 6
Board of Trustees, 2000.
3 Folder 1
Board of Trustees, 2001.
3 Folder 2
Board of Trustees, 2002-2003.
3 Folder 3
Board of Trustees, 2004-2005.
3 Folder 4
Board of Trustees, 2005.
4 Folder 1
Board of Trustees, 2006.
4 Folder 2
Board of Trustees, 2006-2007.
4 Folder 3
Board of Trustees Orientation, 2007.
4 Folder 4
Board of Trustees Orientation, 2007.
4 Folder 5
Board of Trustees, 2007-2008.
4 Folder 6
Board of Trustees Orientation, 2008.
4 Folder 7
Board of Trustees, 2008.
4 Folder 8
Board of Trustees, 2008-2009.
5 Folder 1
Board of Trustees, 2009-2010.
5 Folder 2
Executive Committee section on opthamology, 1998-1999.
5 Folder 3
Executive Committee, 1998-1999.
5 Folder 4
Executive Committee, 1999-2000.
5 Folder 5
Executive Committee, 2000-2001.
6 Folder 1
Executive Committee, 2001-2002.
6 Folder 2
Executive Committee, 2002-2003.
6 Folder 3
Executive Committee, 2005-2006.
6 Folder 4
Executive Committee, 2006-2007.
6 Folder 5
Executive Committee Elections, 2009.
7 Folder 1
Executive Committee ballots, 2009.
7 Folder 2
Executive Committee ballots, 2009.
7 Folder 3
Executive Committee, 2007-2008.
7 Folder 4
Executive Committee, 2008-2009.
7 Folder 5
Executive Committee, 2009-2010.
8 Folder 1
Annual Giving Analysis, 1996-2000.
8 Folder 2
Correspondence: Committee Selection, 2007-2008.
8 Folder 3
Fellowship: By-Laws voting, 1991-1996.
8 Folder 4
Fellowship: By-Laws voting, 1993.
8 Folder 5
Fellowship: Annual Meeting, 1995.
8 Folder 6
Fellowship: By-Laws meeting, 1995.
8 Folder 7
Fellowship: Annual Meeting, 2003.
8 Folder 8
Fellowship: Annual Meeting, 2004.
8 Folder 9
Fellowship: Annual Meeting, 2005.
8 Folder 10
Fellowship: Annual Meeting, 2006.
8 Folder 11
Fellowship: Annual Meeting, 2007.
8 Folder 12
Fellowship: Annual Meeting, 2008.
8 Folder 13
Fundraising results, 1994-2000.
8 Folder 14
Committee on Administration, 1998-2000.
8 Folder 15
Committee on Administration, 2000-2001.
8 Folder 16
Committee on Administration, 2001-2002.
8 Folder 17
Committee on Administration, 2002-2003.
9 Folder 1
Committee on Administration, Facilities, and Real Estate Development, 2007.
9 Folder 2
Committee on Admissions, 1998-2000.
9 Folder 3
Committee on Admissions, 2000-2001.
9 Folder 4
Committee on Admissions, 2001-2002.
9 Folder 5
Committee on Admissions, 2002-2003.
9 Folder 6
Committee on Admissions, 2005-2006.
9 Folder 7
Committee on Admissions, 2006.
9 Folder 8
Committee on Admissions, 2008-2009.
9 Folder 9
Committee on Admissions, 2009-2010.
9 Folder 10
Audit Committee, 2006.
9 Folder 11
Committee on Awards, 2006.
9 Folder 12
Committee on Awards, 2009-2010.
9 Folder 13
Development Committee, 1996.
9 Folder 14
Development Committee, 1998.
9 Folder 15
Development Committee, 1999-2000.
9 Folder 16
Development Committee, 2000-2001.
9 Folder 17
Development Committee, 2001-2002.
10 Folder 1
Development Committee, 2002-2003.
10 Folder 2
Development Committee, 2006-2007.
10 Folder 3
Committees on Finance and Audit, 1999.
10 Folder 4
Finance Committee, 1999.
10 Folder 5
Finance Committee and Executive Committee, 1999-2000.
10 Folder 6
Finance Committee, 1999-2000.
10 Folder 7
Finance Committee: Profit/Loss by program, 2000.
10 Folder 8
Finance Committee, 2000-2001.
10 Folder 9
Finance Committee, 2001-2002.
10 Folder 10
Finance Committee, 2002-2003.
11 Folder 1
Finance Committee, 2009-2010.
11 Folder 2
Governance Committee: By-Laws report, 1989.
11 Folder 3
Governance Committee, 2006-2007.
11 Folder 4
Governance Committee, 2008-2009.
11 Folder 5
Investment Committee, 1995.
11 Folder 6
Investment Committee, 1999.
11 Folder 7
Investment Committee, 2002-2003.
11 Folder 8
Investment Committee, 2009-2010.
11 Folder 9
Nominations Committee, 1997.
11 Folder 10
Nominations Committee, 1998.
11 Folder 11
Nominations Committee (1 of 2), 1999.
11 Folder 12
Nominations Committee (2 of 2), 1999.
11 Folder 13
Nominations Committee, 1999-2000.
12 Folder 1
Nominations Committee, 2000-2003.
12 Folder 2
Nominations Committee (1 of 2), 2001.
12 Folder 3
Nominations Committee (2 of 2), 2001.
12 Folder 4
Nominations Committee, 2005.
12 Folder 5
Nominations Committee nominations, 2005-2006.
12 Folder 6
Nominations Committee, 2006.
12 Folder 7
Nominations Committee: special steering, 2006.
12 Folder 8
Nominations Committee, 2006-2007.
12 Folder 9
Nominations Committee, 2007.
12 Folder 10
Nominations Committee ballots, 2007.
12 Folder 11
Nominations Committee, 2007-2008.
12 Folder 12
Committee on Portraits, 2007-2008.
12 Folder 13
Committee on Program, 1998-2000.
12 Folder 14
Committee on Program, 2000-2001.
12 Folder 15
Committee on Program, 2002.
13 Folder 1
Committee on Program, 2002-2003.
13 Folder 2
Committee on Program, 2005-2007.
13 Folder 3
Committee on Program, 2006-2007.
13 Folder 4
Committee on Program, 2007-2008.
13 Folder 5
Committee on Program, 2008-2009.
13 Folder 6
Committee on Program, 2009-2010.
13 Folder 7
Strategic Planning Committee: Membership Analysis, 1988-2000.
13 Folder 8
Strategic Planning Committee (1 of 2), 2000.
13 Folder 9
Strategic Planning Committee (2 of 2), 2000.
13 Folder 10
Strategic Planning Committee, 2001.
14 Folder 1
Strategic Planning Committee: Focus Groups, 2001.
14 Folder 2
Strategic Planning Committee, 2001-2002.
14 Folder 3
Strategic Planning Committee, 2002.
14 Folder 4
Audited Financial Statements and other financial information, 2001.
14 Folder 5
Investment Review, 2001.
14 Folder 6
Investment Advisory Review, 2001.
14 Folder 7
Finance and Operations, 2001.
14 Folder 8
Financial Report, 2007.
14 Folder 9
Building Renovations: Architect Agreement Draft, 1993.
14 Folder 10
Building Renovations: Arena and Company, 1993.
14 Folder 11
Building Renovations: Asbestos Removal Concerns, 1993.
14 Folder 12
Building Renovations: Environmental Resources Management Incorporated Proposal and General Terms, 1993.
14 Folder 13
Building Renovations, 1993-1994.
14 Folder 14
Building Renovations: Arena and Company Construction Management Reports, 1993-1994.
15 Folder 1
Building Renovations: Arena and Company estimates, 1994.
15 Folder 2
Building Renovations: College Renovation Cost Reports, 1994-1995.
3

Collection Development Policy.
15 Folder 4
Correspondence, January-December 1995.
15 Folder 5
Correspondence, January-December 1996.
15 Folder 6
American Medical Association, 1996.
15 Folder 7
New York Academy of Medicine, 1996.
15 Folder 8
Coorespondence, 1996-1998.
15 Folder 9
Correspondence, January-April 1997.
15 Folder 10
Correspondence, May-November 1997.
15 Folder 11
Agency for Health Care Policy Research, 1997-1998.
15 Folder 12
Correspondence, January-May 1998.
16 Folder 1
Correspondence, June-December 1998.
16 Folder 2
Correspondence, January-December 1999.
16 Folder 3
Correspondence, January-April 2000.
16 Folder 4
Correspondence, May-December 2000.
16 Folder 5
Correspondence, 2000.
16 Folder 6
Correspondence, January-December 2001.
16 Folder 7
Correspondence, January-May 2002.
16 Folder 8
Groff Family Memorial Trust, 1995.
17 Folder 1
The Pew Charitable Trust Loan correspondence and planning, 1997-1998.
17 Folder 2
Institute of Museum and Library Services Grant planning and correspondence, 1997-1998.
17 Folder 3
Institute of Museum and Library Services Grant application, 1998.
17 Folder 4
Strategic Planning, 1984.
17 Folder 5
Board of Advisors, 1991-1995.
17 Folder 6
Committee on Program, 1995.
17 Folder 7
Committee on Program, 1995.
17 Folder 8
Organization, 1995.
17 Folder 9
Council Retreats, 1995-1996.
17 Folder 10
Planning Task Forces, 1995-1996.
17 Folder 11
Executive Committee, 1996.
17 Folder 12
Committee on Public Health and Preventative Medicine, 1997.
17 Folder 13
Section on Ethics, 1997.
17 Folder 14
Library Advisory Committee, 1997-1998.
17 Folder 15
Search Committee - Wood Institute position search materials, 1997-1998.
18 Folder 1
Staffing and Organization, 1998-2000.
18 Folder 2
Fellowship, 2000-2001.
18 Folder 3
Focus Group meeting, 2001.
18 Folder 4
Five Year Plan, 2002.
18 Folder 5
Board of Trustees, undated.
18 Folder 6
Library Facility, 1992-1995.
18 Folder 7
Francis C. Wood Institute Information, 1994-1995.
18 Folder 8
Membership, 1995-1996.
18 Folder 9
Report on the Change and Career Management Process, 1996.
18 Folder 10
Senior Management Meeting, 1996.
18 Folder 11
Bioethics, 1996-1997.
18 Folder 12
Graduate Health Systems, 1996-1997.
18 Folder 13
C. Everett Koop Community Health Information Center - Center for Disease Control correspondence, 1997.
18 Folder 14
Francis C. Wood Institute History, 1997.
18 Folder 15
Health Resources and Serviece Administration, 1997-1998.
18 Folder 16
Albert Klingman Library Fund, 1998.
19 Folder 1
Benjamin and Mary Siddons Measey Foundation funding, 1998.
19 Folder 2
Children's Hospital of Philadelphia Radbill Library Collection transfer, 1998.
19 Folder 3
Francis C. Wood Institute Symposium with the Library Company of Philadelphia, 1998.
19 Folder 4
William Maul Meaasey Chair in Medical History, 1998.
19 Folder 5
United States Centers for Disease Control, 1999.
19 Folder 6
Library Task Force, 1999-2000.
19 Folder 7
Pennsylvania History and Museum Grant Program Final Report, 2000-2001.
19 Folder 8
Strategic Planning, 2001.
19 Folder 9
Grant Proposals, 2002.
19 Folder 10
Museum Space Plan, 2002.
19 Folder 11

Correspondence, 1998-2001.
20 Folder 1
Dalton Paxton, 2003.
20
Andrea Kenyon, 2004.
20 Folder 3
Arthur Asbury, 2004.
20 Folder 4
Fellows, 2004.
20 Folder 5
Dr. Mark S. Hochberg, 2004-2005.
20 Folder 6
Annual Meeting of the Fellowship, 2003.
20 Folder 7
Strategic Planning, 2004.
20 Folder 8
Steering Committee, 2004-2005.
20 Folder 9
Trustees Finance, 2005.
20 Folder 10
Committee on Nominations, 2005.
20 Folder 11
Speeches and Remarks, 2003-2004.
20 Folder 12
Obesity and Nutrition, 2003-2004.
20 Folder 13
Museum and Library Planning, 2004.
20 Folder 14
Strategic Agenda, 2004.
20 Folder 15
Healthcare and Healing, 2003-2004.
20 Folder 16
Healing Arts, 2003.
20 Folder 17
Steps to a Healthier Philadelphia, 2003.
21 Folder 1
Steps to a Healthier Philadelphia - planning materials, 2003-2004.
21 Folder 2
Steps to a Healthier Philadelphia - budget, 2004.
21 Folder 3
Steps to a Healthier Philadelphia, 2004-2005.
21 Folder 4
Steps to a Healthier Philadelphia - leadership, grants, consortium, 2004-2005.
21 Folder 5
Steps to a Healthier Philadelphia - additional materials, 2005.
21 Folder 6

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