Main content

Records of the Office of the Secretary

Notifications

Held at: Historical Medical Library of The College of Physicians of Philadelphia [Contact Us]19 S. 22nd Street, Philadelphia, PA 19103

This is a finding aid. It is a description of archival material held at the Historical Medical Library of The College of Physicians of Philadelphia. Unless otherwise noted, the materials described below are physically available in their reading room, and not digitally available through the web.

Overview and metadata sections

Call Number:
CPP 1/009
Repository:
Historical Medical Library of The College of Physicians of Philadelphia
Extent:
.4 linear feet (2 half document boxes)
Language:
English
Date:
1999 (inclusive) and 1890-1908 (bulk)
Creator:
College of Physicians of Philadelphia. Office of the Secretary
Form:
Annual reports and Correspondence
Abstract:
The office of the Secretary of the College of Physicians of Philadelphia was created during the organization of the College in 1787. The Secretary is the appointed officer of record. The position's original duties were to record the minutes and transactions of the College and preserve its documents and correspondence. This collection contains correspondence of the Office of the Secretary of the College of Physicians of Philadelphia from the 1890s to 1908, along with several letters dating to the 1830s and 1958. Of note is the resignation of Thomas Parke, dated 27 August 1833, from the Office of the President. This collection also holds the Secretary's annual reports, 1934-1940, as well as a file regarding the Chana Medical School project (1963).

The office of the Secretary of the College of Physicians of Philadelphia was created during the organization of the College in 1787. The Secretary is the appointed officer of record. His original duties were to record the minutes and transactions of the College and preserve its documents and correspondence. In 1834, the Secretary was also empowered to keep lists of the fellows and provide them with certificates of membership. In 1863, the responsibility for notifying officers and committee members of election or appointaent devolved upon the Secretary. An annual report on the fellowship became part of the Secretary's responsibilities in 1870. At this time, a related office, the Recorder, was created to keep the minutes of all scientific sessions. The office of Recorder was abolished in 1914, and a salaried position, the Clerk, was created under the Secretary; the Secretary devoted himself to matters of fellowship while the Clerk preserved the minutes and papers of the College. The position of Clerk was abolished in 1925, and his duties were returned to the Secretary. In 1990, the Secretary was empowered to perform "all the duties appropriate to his or her post as the elected recording officer of the College and assure the duties and powers of the President in the absence or temporary incapacity of both the President and President-Elect".

As of 2017, the Office of the Secretary is still active; however, these records are now documented through the Executive Office.

Publisher
Historical Medical Library of The College of Physicians of Philadelphia

Collection Inventory

Annual reports, 1934-1940.
Box 1 Folder 1
Chana Medical College porject, 1963.
Box 1 Folder 2
Lists of meetings held at The College of Physicians of Philadelphia, 1899-1901.
Box 1 Folder 3
Annual reports, 1896, 1900, 1903.
Box 1 Folder 11
Chronological index to written communications to The College by Henry Bond, 1787-1833.
Box 1 Folder 4
General, 1833-1861; 1890-1908.
Box 1 Folder 5
Hoods and gowns, 1958.
Box 1 Folder 6
J. Harold Austin, 1939-1940.
Box 1 Folder 7
Resignation of Thomas Parke, 1833.
Box 1 Folder 8
William R. Nicholson, 1935.
Box 1 Folder 9

Correspondence and printed materials, 1939-1942.
Box 1 Folder 10
Correspondence and printed materials, 1949-1950.
Box 1 Folder 11

Charter ordinances and bylaws (1 of 2), 1935; 1951; 1959.
Box 1 Folder 1
Charter ordinances and bylaws (2 of 2), 1972; 1984.
Box 1 Folder 2
Meeting announcements, 1848.
Box 1 Folder 3
Meeting announcements, 1896-1924.
Box 1 Folder 4
Meeting announcements, 1932-1935.
Box 1 Folder 5
Meeting announcements, 1936-1939.
Box 1 Folder 6
Meeting announcements, 1940-1949.
Box 1 Folder 7
Meeting announcements, 1950-1959.
Box 1 Folder 8
Meeting announcements, 1960-1968.
Box 2 Folder 1
Meeting announcements, 1968-1973.
Box 2 Folder 2

Print, Suggest