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Eastern States Archeological Federation records


Held at: University of Delaware Library Special Collections [Contact Us]181 South College Avenue, Newark, DE 19717-5267

This is a finding aid. It is a description of archival material held at the University of Delaware Library Special Collections. Unless otherwise noted, the materials described below are physically available in their reading room, and not digitally available through the web.

Overview and metadata sections

The Eastern States Archeological Federation (ESAF) was founded in 1933 to bring together professional and avocational archaeologists and state archeological societies in the Eastern United States. The organization has continued to promote the field of archeology since its founding more than seventy-five years ago and, as of 2008, represents fifteen state societies and over 500 individual members.

In May of 1933 the state archeological societies from four states - Delaware, New Jersey, New York, and Pennsylvania - met in Trenton to discuss cooperation between their respective state societies. Over the course of the following year, this group - calling themselves the Northeastern States Conference of Archeological Societies - had attracted the attention of several neighboring states. By 1935 the Northeastern States Conference had grown to include a total of seven states with the addition of Connecticut, Maryland, and North Carolina. At the Conference's 1935 meeting in Rochester, New York the name of the body was officially changed to the Eastern States Archeological Federation.

ESAF published its first annual

Bulletin of the Eastern States Archeological Federation in October of 1941. This publication included reports from thirteen member societies, including Connecticut, Delaware, Georgia, Maine, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, Rhode Island, Vermont, and Virginia. Membership in the Federation continued to grow throughout the twentieth century with the high point in society memberships occurring in 1972 when twenty-seven dues-paying societies were included on the Federation’s rosters. The 1972 membership included societies from Alabama, Florida, Kentucky, Michigan, Mississippi, New Hampshire, Ohio, Ontario, Quebec, South Carolina, Tennessee, and West Virginia, as well as those previously mentioned. In addition to these new state members, two new societies were admitted from the previously represented states of Maine and Maryland to bring the total number of member societies to twenty-seven. Thus, by the beginning of the 1970s, ESAF included representatives from all of the states on the American East Coast and as far west as Mississippi in the south and Michigan in the North. Additionally, the Federation had become truly international with the addition of two Canadian societies.

In 1973 ESAF began publishing an academic journal entitled the

Archaeology of Eastern North America . Since that time, well over thirty issues of AENA have been published. These journals have included academic articles from members and non-members and from professional and avocational archaeologists alike.

ESAF meetings are hosted annually by member societies (usually for one weekend in November). At these meetings, archeologists from across the region meet and discuss their work as well as attend ESAF’s yearly general business meeting.

Following a 1994 amendment to the ESAF constitution, the Federation began accepting individual memberships from professional and avocational archaeologists that did not belong to any of ESAF’s state member societies. These individual members receive ESAF’s annual publications - the

Bulletin and Archaeological of Eastern North America - in addition to the opportunity to present papers at ESAF meetings.

"Eastern States Archeological Federation." (accessed July 2, 2008) Reid, John. "A History of the Eastern States Archaeological Federation, 1935-1976." Paper written September, 1977 for the Federation. MSS 579, Records of the Eastern States Archeological Federation, F12, I. General Records of the ESAF - 1977, Special Collections, University of Delaware Library, Newark, Delaware. Additional information derived from the collection.

The records of the Eastern State Archeological Federation (ESAF), spanning over seventy years beginning in 1933, contains correspondence, minutes, programs, audiocassette recordings, publications, financial records, and other items that document the work of the organization, which was created in 1933 as an umbrella organization to promote the field of archaeology through member societies in Eastern North America.

The collection includes four linear feet of material and is divided into four series according to the type and/or origination of the material. The four series are: Series I. General Records of the ESAF, Series II. Publications, Series III. Records of the Treasurer, and Series IV. Records of the Recording Secretary. The collection includes both the official documents and publications produced by the group as well as the day-to-day working files of several members of the executive board.

Series I., General Records of the ESAF, includes three subseries. The first subseries, I. 1. Yearly files, includes files of the organization from the 1950s onward organized by year. The greatest volume of material hails from between the years 1968 and 1994. It is likely that much of what is housed in these files originated from the files of the various ESAF presidents. However, due to the number of different presidents that the organization had over this period of time, it is impossible to say whether or not all of the files were originally kept by ESAF presidents. Included in this series is correspondence between various ESAF members, officers, and vendors, copies of ESAF meeting programs and fliers, written minutes from annual meetings, and brochures from the hotels and locations where ESAF gatherings were held.

The second subseries, I. 2. Federation documents, is much smaller than the first. This subseries contains several miscellaneous documents related to the founding and management of the Federation, including three different versions of the ESAF constitution (1938, 1977, and 1994), several different editions of the document "Guidelines for Organizing an ESAF Meeting," that explains to state societies how they should go about hosting the annual meeting, and, finally, several blank pages of ESAF letterhead. The final subseries, I. 3. Membership directories, includes a sixty-four year span of membership directories compiled annually by ESAF. These directories are both useful in charting the growth of ESAF over time as well as in providing more detailed information about any state member societies in particular.

Series II., Publications, includes a nearly complete span of the

Bulletin of the Eastern States Archeological Federation as well as several additional archaeological publications. The Bulletin , housed in subseries II. 1. Bulletin of the Eastern States Archeological Federation , records the proceedings of ESAF meetings and contains annual updates from state societies. (Typically, the proceedings of an ESAF meeting were reported in the Bulletin that was published the following calendar year. For example, the ESAF meeting held in Natural Bridge, Virginia from November 6-8, 1970, is recorded in the July 1971 edition of the Bulletin .) The first Bulletin (issue No. 1), was published in October 1941. After patchy issuance of the Bulletin during World War II, publication was resumed in 1945 and continued annually until the present with only a few lapses in publication. Between 1978 and 1982 the Bulletin was published without issue numbers and, when numbered issues reappeared in 1984, it appears that several numbers were skipped causing there to be no issues numbered 37 through 42. In addition to the Bulletin ESAF also publishes the academic journal Archaeology of Eastern North America which is not represented within this collection. One miscellaneous publication, the Northwest Chapter of the Iowa Archeological Society Newsletter , is housed in Series II. 2. Miscellaneous publications.

The final two series, Series III. Records of the Treasurer and Series IV. Records of the Recording Secretary, are fairly self-explanatory. Some of the items found within the files of these two officers (for example, the yearly conference programs) are duplicate materials from Series I; however, the bulk of the items found within Series III. and Series IV. are specific to the offices of treasurer and secretary. Within the treasurer’s files are yearly balance sheets illustrating the Federation’s expenses as well as bank statements for the organization’s checking and investment accounts. The files of the recording secretary predominantly include meeting minutes and correspondence. The bulk of the files in these two series originated with two long-time executive board members, treasurer Chas Bello and recording secretary Faye Stocum. Bello took over the office of treasurer from Ned Swigart in 1989 and Stocum became recording secretary in 1980.

In addition to yearly treasurer’s files, Series III. also includes a seven year span of annual dues forms from the member societies of the ESAF. These forms, housed in III. 2. Annual state dues invoices, provide useful information as to which state societies belonged to the ESAF in a given year as well as the number of individual members in each society. Series IV. also provides additional useful material in the form of thirty-three audio-cassette recordings of the general business meetings and executive board meetings of the ESAF between the years 1984 and 2001. These audio-cassette tapes are housed in Series IV. 2. Audio recordings of ESAF events.

Within this collection are several items pertaining to archeological organizations in the state of Delaware that might be of interest to local researchers. Of particular note are several pieces of correspondence (F3) that discuss attempts to further unite the three county-based archeological societies within the state. Also housed within this folder is the original application for ESAF membership sent by members of the Kent County Archeological Society. Of further interest to those researching Delaware archeology is a letter housed in Series IV. (F127) documenting the work of Delaware Department of Transportation archaeologists in New Castle county for the year 1981. These items, as well as others that go unmentioned here, help tie the records of the Eastern State Archeological Federation to another collection housed within Special Collections at the University of Delaware, MSS 578, Records of the Archaeological Society of Delaware. Additionally, the small collection MSS 580, Records of the Middle Atlantic Archaeological Conference, also provides an example of the work of regional archeological organizations.

  1. Boxes 1-4: Shelved in SPEC MSS record center cartons
  2. Audio cassettes: Shelved in SPEC Media audio cassettes

Gift of the Eastern States Archeological Federation, 2002.

Processed and encoded by Lora J. Davis, July 2008.

University of Delaware Library Special Collections
Finding Aid Author
University of Delaware Library, Special Collections
Finding Aid Date
2008 July 3
Access Restrictions

The collection is open for research.

Use Restrictions

Use of materials from this collection beyond the exceptions provided for in the Fair Use and Educational Use clauses of the U.S. Copyright Law may violate federal law. Permission to publish or reproduce isrequired from the copyright holder. Please contact Special Collections Department, University of Delaware Library,

Collection Inventory

Box 1 Folder F1
Box 1 Folder F2
Box 1 Folder F3
Box 1 Folder F4
Box 1 Folder F5
Box 1 Folder F6
Box 1 Folder F7
Box 1 Folder F8
Box 1 Folder F9
Box 1 Folder F10
Box 1 Folder F11
Box 1 Folder F12
Box 1 Folder F13
Box 1 Folder F14
Box 1 Folder F15
Box 1 Folder F16
Box 1 Folder F17
Box 1 Folder F18
Box 1 Folder F19
Box 1 Folder F20
Box 1 Folder F21
Box 1 Folder F22
Box 1 Folder F23
Box 1 Folder F24
Box 1 Folder F25
Box 1 Folder F26
Box 1 Folder F27
Box 1 Folder F28
Box 1 Folder F29
Box 1 Folder F30
Box 1 Folder F31
Box 1 Folder F32
ESAF Constitutions, 1938-1994.
Box 1 Folder F33
Guidelines for organizing an ESAF meeting, undated.
Box 1 Folder F34
ESAF Letterhead, undated.
Box 1 Folder F35
Box 1 Folder F36
1940-1942, 1945-1946, 1948.
Box 1 Folder F37
Box 1 Folder F38
Box 1 Folder F39
Box 1 Folder F40
1980, 1985-1989.
Box 1 Folder F41
1991-1992, 1994, 2000.
Box 1 Folder F42

Scope and Contents

Annual bulletin recording the proceedings of ESAF meetings. Bulletins report on the prior year's event.

Correspondence regarding donation of bulletins to UD Special Collections, 2006.
Box 2 Folder F43
No. 1, 1941.
Box 2 Folder F44
No. 2, 1944.
Box 2 Folder F45
No. 3, 1945.
Box 2 Folder F46
No. 4, 1946.
Box 2 Folder F47
No. 5, 1946.
Box 2 Folder F48
No. 6, 1947.
Box 2 Folder F49
No., 1948.
Box 2 Folder F50
No. 8, 1949.
Box 2 Folder F51
No. 9, 1950.
Box 2 Folder F52
No. 10, 1951.
Box 2 Folder F53
No. 11, 1953.
Box 2 Folder F54
No. 12, 1953.
Box 2 Folder F55
No. 13, 1954.
Box 2 Folder F56
No. 14, 1955.
Box 2 Folder F57
No. 15, 1956.
Box 2 Folder F58
No. 16, 1957.
Box 2 Folder F59
No. 17, 1958.
Box 2 Folder F60
No. 18, 1959.
Box 2 Folder F61
No. 19, 1960.
Box 2 Folder F62
No. 20, 1961.
Box 2 Folder F63
No. 21, 1962.
Box 2 Folder F64
No. 22, 1963.
Box 2 Folder F65
No. 23, 1964.
Box 2 Folder F66
No. 24, 1965.
Box 2 Folder F67
No. 25, 1966.
Box 2 Folder F68
No. 26, 1967.
Box 2 Folder F69
No. 27 No. 28, 1969.
Box 2 Folder F70
No. 29, 1970.
Box 2 Folder F71
No. 30, 1971.
Box 2 Folder F72
No. 31, 1972.
Box 2 Folder F73
No. 32, 1973.
Box 2 Folder F74
No. 33, 1974.
Box 2 Folder F75
No. 34, 1975.
Box 2 Folder F76
Nos. 35 36, 1977.
Box 2 Folder F77
Unnumbered, 1978.
Box 2 Folder F78
Unnumbered, 1981.
Box 2 Folder F79
Unnumbered, 1982.
Box 2 Folder F80
No. 43, 1984.
Box 2 Folder F81
No. 44, 1985.
Box 2 Folder F82
No. 45, 1986.
Box 2 Folder F83
No. 46, 1987.
Box 2 Folder F84
No. 47, 1988.
Box 2 Folder F85
No. 48, 1989.
Box 2 Folder F86
No. 49, 1990.
Box 2 Folder F87
No. 50, 1991.
Box 2 Folder F88
Scope and Contents

50th anniversary edition

No. 51, 1992.
Box 2 Folder F89
No. 52, 1993.
Box 2 Folder F90
No. 53, 1994.
Box 2 Folder F91
No. 54, 1995.
Box 2 Folder F92
No. 55, 1996.
Box 2 Folder F93
No. 56, 1997.
Box 2 Folder F94
No. 57, 1998.
Box 2 Folder F95
No. 58, 1999.
Box 2 Folder F96
No. 59, 2000.
Box 2 Folder F97
No. 60, 2001.
Box 2 Folder F98
No. 62, 2003.
Box 2 Folder F99
No. 63, 2004.
Box 2 Folder F100
No. 64, 2005.
Box 2 Folder F101
No. 65, 2006.
Box 2 Folder F102
Northwest Chapter of the Iowa Archaeological Society Newsletter, 1968-1969.
Box 2 Folder F103
Scope and Contents

Vol. XVI, Nos. 1 and 6; Vol. XVII, Nos. 1-2

Physical Description

4 issues

Scope and Contents

Records include monthly checking account statements, investment account statements, the treasurer's correspondence, federal tax records, receipts for goods and services, yearly balance sheets, and other financial items.

Checkbook registers, 1958, 1961-1968.
Box 2 Folder F104
Scope and Contents

3 large bound checkbook registers from the Peoples First National Bank & Trust Company (Pittsburgh, PA) and Pittsburgh National Bank.

Physical Description

3 volumes

Box 2 Folder F105
Physical Description

6 items

Box 2 Folder F106
Box 2 Folder F107
Box 2 Folder F108
Box 2 Folder F109
Box 2 Folder F110
Box 3 Folder F111
Box 3 Folder F112
Box 3 Folder F113
Box 3 Folder F114
Box 3 Folder F115
Box 3 Folder F116
Box 3 Folder F117
Box 3 Folder F118
Box 3 Folder F119
Scope and Contents

Only includes conference registration forms.

Box 3 Folder F120
Box 3 Folder F121
Box 3 Folder F122
Box 3 Folder F123
Box 3 Folder F124
Box 3 Folder F125
Box 3 Folder F126

Scope and Contents

Files of ESAF Recording Secretary Faye Stocum

Box 3 Folder F127
Box 3 Folder F128
Box 3 Folder F129
Box 3 Folder F130
Box 3 Folder F131
Box 3 Folder F132
Box 3 Folder F133
Box 3 Folder F134
Box 3 Folder F135
Box 3 Folder F136
Box 3 Folder F137
Box 3 Folder F138
Box 3 Folder F139
Box 3 Folder F140
Box 3 Folder F141
Box 4 Folder F142
Box 4 Folder F143
Box 4 Folder F144
Box 4 Folder F145
Box 4 Folder F146
Box 4 Folder F147
Box 4 Folder F148
Box 4 Folder F149
Box 4 Folder F150
ESAF Executive Board Meeting, 1984.
Box 4 Folder F151
ESAF General Business Meeting, 1986.
Box 4 Folder F152
ESAF minutes to be transcribed, 1986.
Box 4 Folder F153
ESAF General Business Meeting, 1987.
Box 4 Folder F154
ESAF Executive Board Meeting, 1987.
Box 4 Folder F155
ESAF minutes, 1988.
Box 4 Folder F156
ESAF General Business Meeting, 1989.
Box 4 Folder F157
ESAF Executive Board Meeting, 1989.
Box 4 Folder F158
ESAF General Business Meeting, 1990.
Box 4 Folder F159
ESAF Executive Board Meeting, 1990.
Box 4 Folder F160
ESAF General Business Meeting, 1991.
Box 4 Folder F161
ESAF Executive Board Meeting, 1991.
Box 4 Folder F162
ESAF Executive Board Meeting and General Business Meeting, 1992.
Box 4 Folder F163
ESAF Executive Board Meeting and General Business Meeting, 1993.
Box 4 Folder F164
ESAF General Business Meeting, 1994.
Box 4 Folder F165
ESAF Executive Board Meeting, 1994.
Box 4 Folder F166
ESAF General Business Meeting, 1995.
Box 4 Folder F167
ESAF Executive Board Meeting, 1995.
Box 4 Folder F168
ESAF General Business Meeting, 1996.
Box 4 Folder F169
ESAF Executive Board Meeting 1, 1996.
Box 4 Folder F170
ESAF Executive Board Meeting 2, 1996.
Box 4 Folder F171
ESAF General Business Meeting, 1997.
Box 4 Folder F172
ESAF General Business Meeting, 1998.
Box 4 Folder F173
ESAF Executive Board Meeting 1, 1998.
Box 4 Folder F174
ESAF Executive Board Meeting 2, 1998.
Box 4 Folder F175
ESAF General Business Meeting, 1999.
Box 4 Folder F176
ESAF Executive Board Meeting, 1999.
Box 4 Folder F177
ESAF General Business Meeting, 2000.
Box 4 Folder F178
ESAF Executive Board Meeting 1, 2000.
Box 4 Folder F179
ESAF Executive Board Meeting 2, 2000.
Box 4 Folder F180
ESAF General Business Meeting, 2001.
Box 4 Folder F181
ESAF Executive Board Meeting 1, 2001.
Box 4 Folder F182
ESAF Executive Board Meeting 2, 2001.
Box 4 Folder F183

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