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Swarthmore College Student Council records

Notifications

Held at: Friends Historical Library of Swarthmore College [Contact Us]500 College Avenue, Swarthmore, Pennsylvania 19081

This is a finding aid. It is a description of archival material held at the Friends Historical Library of Swarthmore College. Unless otherwise noted, the materials described below are physically available in their reading room, and not digitally available through the web.

Overview and metadata sections

Student Council was created in 1937 and has often changed in structure since then. It was originally created as a companion organization to the Women's Student Government Association (WSGA) and the Men's Student Government Association (MSGA), charged with governing situations and activities involving both men and women. In 1940, MSGA was replaced by the Men's Executive Committee (MEC) which was designed to be a smaller, more useful version of the MSGA, but it too ceased to exist in 1958. WSGA survived until 1970. After 1970, Student Council became the sole non-judicial student governing body on campus. As such, Student Council was responsible for a wide range of activities, including acting as liaison for communicating student concerns to the faculty, administration, and board of managers; chartering and funding student groups and activities; appointing student representatives to college committees; and overseeing student employment and publication policies. In fall of 2014, Student Council elected to function on the working constitution of the larger, more-representative Student Government Organization for that academic year. After achieving significant success, the new constitution was ratified by the student body on April 16, 2015.

Student Government Organization has two branches: the Executive Board and the Student Senate. The Executive Board meets on a weekly basis to make efficient decisions regarding campus policy and student initiatives. The Student Senate meets on a bi-weekly basis as a part of the full SGO to review decisions made by the executive board and to offer support and ideas for SGO initiatives. The Co-Presidents head the Executive Board of eight elected SGO committee chairs: Academic Affairs, Diversity, Environmental Impact, Internal Affairs, Student Life Policy, Student Organizations, Student Outreach, and Visual and Performing Arts. Together, the Executive Board votes to pass proposals and amendments to the constitution. The Student Budget Committee Chair is an appointed member to the Executive Board and acts as a liaison between SBC and the elected chairs. The Student Senate is comprised of sixteen elected senators and an undetermined number of representational senators. This includes two senators for each class year, eight senators elected at-large, and one senator from each of the following affinity groups: Intercultural Center, Black Cultural Center, Women's Resource Center, Title IX, Interfaith, Low Income/First Generation, International, Lang Center, Music, Visual Art, Drama, Greek Life, and Student Athletic Advisory Committee. This body may propose amendments to the constitution and work with the Executive Board to initiate referenda and pass resolutions. The Executive Board committee chairs head standing committees comprised of members from Student Senate.

Contains the records of the Swarthmore College Student Council from 1943-2012, with gaps in some series. The collection includes Student Council minutes, correspondence, reports, publications, and a large number of Student Budget Committee records. Also records of Student Affairs, Elections, Student Activities Fund, and Curriculum Committees, Women's Student Government Association, and records of several smaller committees.

Organized into seven series.

  1. Constitution and History
  2. Minutes
  3. Correspondence and Reports
  4. Committees
  5. Miscellaneous
  6. Women's Student Government Association
  7. Student Budget Committee

Donor: Student Council

Date: Various, to 2018

Materials inventoried under old College Archives format. Reprocessed Fall 2004 together with accession 91-010.

In 2018, a new addition of Student Budget Committee records were received. Paper SBC and processed into the collection along with a small amount of WSGA records that had never been processed before.

Born-digital SBC records, received in 2018, are as yet unprocessed.

Publisher
Friends Historical Library of Swarthmore College
Finding Aid Date
2018
Access Restrictions

Collection is open to researchers

Use Restrictions

Copyright has not been assigned to Friends Historical Library. All requests for permission to publish or quote from manuscripts must be submitted in to the Director. Permission for publication is given on behalf Friends Historical Library as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained by reader.

Collection Inventory

Student Council Constitution, 1968.
Box 1
Physical Description

1 folder

Student Council Student Handbook, 1954.
Box 1
Physical Description

1 folder

Miscellaneous Constitutions (WSGA Constitution and Swarthmore College Purpose).
Box 1
Physical Description

1 folder

Bound Minutes, Feb. 1943 - Apr. 1950.
Box 1
Physical Description

1 folder

Bound Minutes, Oct. 1950 – May 1954.
Box 1
Physical Description

1 folder

Bound Minutes, Sep. 1954 – May 1956.
Box 1
Physical Description

1 folder

Bound Minutes, Sep. 1956 – May 1957.
Box 2
Physical Description

1 folder

Bound Minutes, Sep. 1957 – May 1958.
Box 2
Physical Description

1 folder

Bound Minutes, Sep. 1958 – May 1959.
Box 2
Physical Description

1 folder

Bound Minutes, Sep. 1959 – May 1960.
Box 2
Physical Description

1 folder

Bound Minutes, Sep. 1960 – Jan. 1961.
Box 2
Physical Description

1 folder

Bound Minutes, Feb. 1961 – May 1961.
Box 3
Physical Description

1 folder

Bound Minutes, Jun. 1961 – Jan. 1962.
Box 3
Physical Description

1 folder

Bound Minutes, Jan. 1962 – May 1962.
Box 3
Physical Description

1 folder

Bound Minutes, Sep. 1962 – Jan. 1963.
Box 3
Physical Description

1 folder

Bound Minutes, Jan. 1963 – Apr. 1963.
Box 4
Physical Description

1 folder

Bound Minutes, Jan. 1963 – May 1963.
Box 4
Physical Description

1 folder

Minutes, Mar. 1963 – May 1963.
Box 4
Physical Description

1 folder

Bound Minutes, Sep. 1963 – Jan. 1964.
Box 5
Physical Description

1 folder

Bound Minutes, Feb. 1964 – May 1964.
Box 5
Physical Description

1 folder

Bound Minutes (Including Index), May 1964 – Jan. 1965.
Box 5
Physical Description

1 folder

Bound Minutes (Including Index), Feb. 1965 – Apr. 1965.
Box 5
Physical Description

1 folder

Bound Minutes, May 1965.
Box 6
Physical Description

1 folder

Bound Minutes, Sep. 1965 – Jan. 1966.
Box 6
Physical Description

1 folder

Bound Minutes (Including Index), Jan. 1966 – May. 1966.
Box 6
Physical Description

1 folder

Bound Minutes, Oct. 1966 – Dec. 1966.
Box 6
Physical Description

1 folder

Bound Minutes, Feb. 1967 – Mar. 1967.
Box 7
Physical Description

1 folder

Bound Minutes, Mar. 1967 – May 1967.
Box 7
Physical Description

1 folder

Minutes, 1966 – 1989 (with gaps).
Box 7
Physical Description

1 folder

Minutes, 2002-2003.
Box 7
Physical Description

1 folder

Correspondence, 1963 – 1968.
Box 7
Physical Description

1 folder

Correspondence, 1969.
Box 7
Physical Description

1 folder

Correspondence, 1977 – 1979.
Box 7
Physical Description

1 folder

President's Reports, 1955-1963.
Box 7
Physical Description

1 folder

Student Council Opinion Polls.
Box 7
Physical Description

1 folder

Bookstore Committee.
Box 8
Physical Description

1 folder

Curriculum Committee "Observations on the Required Course System", 1946-1947.
Box 9
Physical Description

1 folder

Curriculum Committee Minutes, 1950-1962.
Box 9
Physical Description

1 folder

Curriculum Committee Report, 1955.
Box 9
Physical Description

1 folder

Curriculum Committee Polls, 1955-1968.
Box 9
Physical Description

1 folder

Curriculum Committee Reports, 1965-1968.
Box 9
Physical Description

1 folder

Curriculum Committee Miscellaneous, 1963-1965, n.d.
Box 9
Physical Description

1 folder

Curriculum Committee Report, vol I, 1966-1967.
Box 9
Physical Description

1 folder

Curriculum Committee Report, vol II, 1966-1967.
Box 9
Physical Description

1 folder

Committee on the College Calendar, 1965.
Box 10
Physical Description

1 folder

Committee on Decent Eating Report, 1961.
Box 10
Physical Description

1 folder

Community Service Committee, 1963-1966.
Box 10
Physical Description

1 folder

Elections Committee, 1950-1955.
Box 10
Physical Description

1 folder

Elections Committee, 1953-1979, n.d.
Box 10
Physical Description

1 folder

Elections Committee, 1955-1965.
Box 10
Physical Description

1 folder

Elections Committee, 1966-1969.
Box 10
Physical Description

1 folder

Elections Committee: Candidate Platforms, n.d.
Box 10
Physical Description

1 folder

Facilities Committee, 1965-1966.
Box 10
Physical Description

1 folder

Intercollegiate Conference Committee: General File.
Box 10
Physical Description

1 folder

Intercollegiate Conference Committee: General Financial File.
Box 10
Physical Description

1 folder

Intercollegiate Conference Committee: America, the New Europe and the Atlantic Alliance: Financial: Letters sent out, 1964-1965.
Box 10
Physical Description

1 folder

Intercollegiate Conference Committee: America, the New Europe and the Atlantic Alliance: Financial: Negative replies, 1964-1965.
Box 11
Physical Description

1 folder

Intercollegiate Conference Committee: America, the New Europe and the Atlantic Alliance: Invitations, 1964-1965.
Box 11
Physical Description

1 folder

Intercollegiate Conference Committee: America, the New Europe and the Atlantic Alliance: Miscellaneous, 1964-1965.
Box 11
Physical Description

1 folder

Intercollegiate Conference Committee: Democracy and Development in Latin America, 1962-1963.
Box 11
Physical Description

1 folder

Intercollegiate Conference Committee: Miscellaneous.
Box 11
Physical Description

1 folder

Off-Campus Affairs Committee, 1960-1961.
Box 11
Physical Description

1 folder

Social Rules Committee.
Box 11
Physical Description

1 folder

Student Affairs Committee, 1949-1965.
Box 11
Physical Description

1 folder

Student Affairs Committee, n.d.
Box 12
Physical Description

1 folder

Student Affairs Committee: Automobiles.
Box 12
Physical Description

1 folder

WSRN Committee, 1963.
Box 12
Physical Description

1 folder

Other Committees.
Box 12
Physical Description

1 folder

General file, 1958.
Box 12
Physical Description

1 folder

Constitutions of Organizations, n.d.
Box 12
Physical Description

1 folder

Miscellaneous.
Box 12
Physical Description

1 folder

Miscellaneous, n.d.
Box 12
Physical Description

1 folder

Activities Committee, 1939-1946.
Box 8
Constitution.
Box 8
Executive Board Meeting Minutes, 1909-1913.
Box 8
Late Returns to Dormitory, 1934-1935.
Box 8
Minute Book, 1899-1924.
Box 8
Point Committee Minutes, 1938-1940.
Box 8

Announcement opening archives, 2018.
Box 13
Blank Forms.
Box 13
Budget Committee, 1962-1967.
Box 13
Physical Description

1 folder

Budget Committee, 1962-1969.
Box 13
Physical Description

1 folder

Budget Committee, 1964-1966.
Box 13
Physical Description

1 folder

Budget Committee, 1966-1967.
Box 13
Physical Description

1 folder

Budget Committee Account Book, 1976-1981.
Box 13
Physical Description

1 folder

Budget Committee Reports, 1965-1966.
Box 13
Physical Description

1 folder

Budget Committee Reports, 1968-1969.
Box 13
Physical Description

1 folder

Budget Committee, n.d.
Box 13
Physical Description

1 folder

Club Sports Handbook.
Box 14
Fun Fund Proposal.
Box 14
Guidelines for Organizations by Student Budget Committee.
Box 14
Organizations' Budgets Chart, 2011-2012.
Object roll
Scope and Contents

Oversized rolled chart showing budgets of each organization, and summary pie charts.

Organization Budget Proposals (1 of 2), 2001.
Box 14
Organization Budget Proposals (2 of 2), 2001.
Box 14
Organization Budget Proposals (1 of 3), 2002.
Box 14
Organization Budget Proposals (2 of 3), 2002.
Box 14
Organization Budget Proposals (3 of 3), 2002.
Box 14
Organization Budget Proposals (1 of 3), 2003.
Box 15
Organization Budget Proposals (2 of 3), 2003.
Box 15
Organization Budget Proposals (3 of 3), 2003.
Box 15
Organization Budget Proposals (1 of 3), 2004.
Box 15
Organization Budget Proposals (2 of 3), 2004.
Box 15
Organization Budget Proposals (3 of 3), 2004.
Box 15
Organization Budget Proposals (1 of 2), 2005.
Box 16
Organization Budget Proposals (2 of 2), 2005.
Box 16
Organization Budget Proposals (1 of 2), 2006.
Box 16
Organization Budget Proposals (2 of 2), 2006.
Box 16
Organization Budget Proposals (1 of 2), 2007.
Box 16
Organization Budget Proposals (2 of 2), 2007.
Box 17
Organization Budget Proposals, 2008.
Box 17
Organization Budget Proposals, 2008-2009.
Box 17
Organization Charters, 1987-2002.
Box 17
Organization Charters, 2004.
Box 17
Organization Treasurer's Handbook, 2000-2001.
Box 17
Planning Retreats, 2010-2011.
Box 17
Spring Budget Reports, 2009-2011.
Box 18
Student Council Vans, 1995-1999.
Box 18
Treasurer's Handbook, 1998-2000.
Box 18
Treasurer's Handbook, 2000-2006.
Box 18
Treasurer's Handbook, 2006-2012.
Box 18

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