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West Grove Preparative Meeting Records

Notifications

Held at: Quaker Meeting Records at Haverford College Quaker & Special Collections and Friends Historical Library of Swarthmore College [Contact Us]

This is a finding aid. It is a description of archival material held at the Quaker Meeting Records at Haverford College Quaker & Special Collections and Friends Historical Library of Swarthmore College. Unless otherwise noted, the materials described below are physically available in their reading room, and not digitally available through the web.

Overview and metadata sections

An indulged meeting for worship was established in 1787 at West Grove. In 1789, the meeting for worship was established by Western Quarterly Meeting. West Grove Preparative Meeting was established in 1790. Two branches were formed at the time of the separation in 1827.

West Grove Preparative Meeting (Orthodox) was discontinued in 1946. The Hicksite branch became part of West Grove Monthly Meeting in 1919 and was discontinued in 1949.

Records of the West Grove Preparative Meeting, 1788-1979, include: Hicksite minutes, 1833-1949; Orthodox men's minutes, 1846-1946; Hicksite women's minutes, 1853-1889; Orthodox women's minutes, 1870-1919; Hicksite financial and property records, 1830-1973; Orthodox financial records, 1817-1915; Hicksite First Day School minutes, 1880-1912; Young Friends' Association minutes, 1904-1912), burial charts, 1910; burial permits, 1917-1925; account books and other financial papers, 1835-1910; West Grove Friends' School account book, 1908-1924; Old West Grove Day Association records, 1835-1906; miscellaneous papers, 1902-1979.

Deposit

Organization
Subject
Place

Publisher
Quaker Meeting Records at Haverford College Quaker & Special Collections and Friends Historical Library of Swarthmore College
Finding Aid Date
2011
Access Restrictions

Collection is open for research. Access may be provided via digital or microfilm copy, per repository policy.

Use Restrictions

Copyright has not been assigned to the Repositories All requests for permission to publish or quote from manuscripts must be submitted to the individual Meeting or its successor. Permission for publication is given on behalf of the Repositories as the holder(s) of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained by reader.

Collection Inventory

Biographical / Historical

At the time of the Separation in Philadelphia Yearly Meeting in 1827-28, pre-Separation vital records were generally retained by the branch with which the recorder was affiliated. Researchers are advised to consider vital records which span this period carefully: in many cases, the meeting without the original records may have reconstructed these records for its membership only, giving the impression that individuals in the other branch were never members.

RG2/Ph/W46 1.1. Burial permits, 1917-1925.
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

32 items (in folder)

Material Specific Details

Affiliation: Orthodox

Physical Location

Friends Historical Library of Swarthmore College

Chart Case W 1.2. Burials (West Grove, Pa.), [1910].
Scope and Contents

Plan of West Grove Friends' Burial Ground, West side. Copies vary slightly.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

2 charts ; blueprint

Material Specific Details

Affiliation: Orthodox

Physical Location

Friends Historical Library of Swarthmore College

Biographical / Historical

Official records of proceedings kept for all Quaker business meetings. Only Quakers could participate. It has responsibility for care of members, authorizes removals and marriages, maintains discipline, considers the queries, manages meeting property, fosters social concerns, and reports regularly to the quarterly meeting. Beginning at the end of the 19th century, men and women ceased to hold separate business meetings, meeting instead in joint session.

RG2/Ph/W45 1.1-1.5. Minutes, 1833-1949.
Scope and Contents

Minutes of the Hicksite men's meeting and joint sessions as follows: 1833-1842; 1851-1870; 1871-1898; 1889-1911; 1911-1949. Volume for 1889-1911 includes, at front, women's minutes, 1889-1891. Subscription list (11mo, 1841) laid in volume 1833-1842.

General

Joint sessions in which men and women met together for business start after 9mo1891.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

5 v.

Material Specific Details

Affiliation: Hicksite

Physical Location

Friends Historical Library of Swarthmore College

HC.PhM.W450.01.001 (1250/R4.29.1). Minutes, 1846-1858.
Box W-1
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No film
  2. Haverford: No Film
Physical Description

1 volume in folder

Material Specific Details

Affiliation: Orthodox

Physical Location

Haverford College Quaker and Special Collections

HC.PhM.W450.01.002 (1250/R4.30). Minutes, 1858-1902.
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 volume (ca. 250 p.)

Material Specific Details

Affiliation: Orthodox

Physical Location

Haverford College Quaker and Special Collections

HC.PhM.W450.01.003 (1250/R4.31). Minutes, 1902-1946.
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 volume (289 p.)

Material Specific Details

Affiliation: Orthodox

Physical Location

Haverford College Quaker and Special Collections

RG2/Ph/W45 2.1. Minutes, 1853-1889.
Scope and Contents

Minutes 11mo 3 1853-5mo 30 1889.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 v. (ca. 150 p.)

Material Specific Details

Affiliation: Hicksite

Physical Location

Friends Historical Library of Swarthmore College

HC.PhM.W450.02.001 (1250/R4.32). Minutes, 1870-1894.
Box W-1
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 volume (52 p.) in folder

Material Specific Details

Affiliation: Orthodox

Physical Location

Haverford College Quaker and Special Collections

HC.PhM.W450.02.002 (1250/R4.33). Minutes, 1894-1907.
Box W-1
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 volume (71 p.) in folder

Material Specific Details

Affiliation: Orthodox

Physical Location

Haverford College Quaker and Special Collections

HC.PhM.W450.02.003 (1250/R4.34). Minutes, 1907-1919.
Box W-2
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 volume (76 p.) in folder

Material Specific Details

Affiliation: Orthodox

Physical Location

Haverford College Quaker and Special Collections

HC.PhM.W450.03.001 (1250/R4.36). Account Book, 1817-1880.
Box W-2
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 volume in folder

Material Specific Details

Affiliation: Pre-Separation/Orthodox

Physical Location

Haverford College Quaker and Special Collections

RG2/Ph/W45 3.1. Account book, 1830-1852.
Scope and Contents

Account book and subscription book for meeting house construction, 1831- 1832. Volume imperfect : covers wanting.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 v. (14, 14, [17])

Material Specific Details

Affiliation: Hicksite

Physical Location

Friends Historical Library of Swarthmore College

HC.PhM.W450.03.002 (1250/R4.37). Account Book, 1880-1915.
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 volume (85 p.)

Material Specific Details

Affiliation: Orthodox

Physical Location

Haverford College Quaker and Special Collections

RG2/Ph/W45 3.2. Papers relating to bond, 1833-1842.
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

2 items (in folder)

Material Specific Details

Affiliation: Hicksite

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W46 2.1. Subscription lists and other financial papers, 1788-1910 and n.d.
Scope and Contents

Included are: list of subscribers for the enlargement of West Grove Meetinghouse (ca. 1788); list of names for collecting money for keeping West Grove meeting house (1788-1789; general subscription lists, 1826-46); assessment list (1910); subscription lists for Westtown Boarding School (1836) ; subscription list for Carolina Friends, [ca. 1830]; miscellaneous bills (1826, 1832 and n.d.).

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

28 items (in folder)

Material Specific Details

Affiliation: Pre-Separation/Hicksite

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W46 2.2. Account books [William Jackson Fund], 1835-1906.
Scope and Contents

Treasurer's books as follows : 1835-1883, 1887-1906.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

2v. in folder

Material Specific Details

Affiliation: Orthodox

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W47. Deeds and Indentures, 1794-1896.
Scope and Contents

Includes: meeting house, 1787 (2), 1828 (2), 1860 (2); school property, 1794, 1838, 1856; plot plan, 1896.

General

Stored in oversized folder with other deeds belonging to Western Quarter.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

10 items

Material Specific Details

Affiliation: Pre-Separation/Orthodox

RG2/Ph/W45 4.1. Memoranda of West Grove Preparative Meeting, 1831-1859.
Scope and Contents

Record of minutes, correspondence, and subscription lists relating to the building of the new meeting house. Title from cover.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 v. (ca. 25 p.) 22 cm.

Material Specific Details

Affiliation: Hicksite

RG2/Ph/W45 4.2. Building Committee Records, 1860-1903.
Scope and Contents

Chiefly papers concerning the erection of a new meeting house. Included are : correspondence; bills; cancelled checks; Building Committee report; assessment list, etc.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

3 folders (ca. 100 items)

Material Specific Details

Affiliation: Hicksite

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W45 4.3. Minutes of the Committee on location of a new meeting house, 1900-1902.
Scope and Contents

History of Prospect Avenue meeting house (1949) laid in.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 v. (38 p.) ; 22 cm.

Material Specific Details

Affiliation: Hicksite

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W46 3.1. List of subscribers for the enlargement of West Grove Meeting House, n.d.
Scope and Contents

Subscription list for the enlargement of West Grove meeting house, probably. ca. 1788

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

3 items (in folder)

Material Specific Details

Affiliation: Pre-Separation

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W45 4.3. Records relating to the sale of the Prospect Avenue meeting house, 1949-1959.
Scope and Contents

Included are: Mortgage; settlement sheet; bond and warrant; agreement of sale; agreement of loan extension, etc.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

8 items (in folder)

Material Specific Details

Affiliation: H.United

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W46 3.1. Miscellaneous papers, 1902-1910.
Scope and Contents

Folder includes : Building Fund account book (1902-1907); Building Committee reports; notes concerning New Garden Monthly Meeting records; petition against liquor license (signatures only); property papers.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

5 items (in folder)

Material Specific Details

Affiliation: Orthodox

Physical Location

Friends Historical Library of Swarthmore College

HC.PhM.W450.04.001 (1250/R4.35). Minutes, 1921-1957.
Box W-2
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 folder

Material Specific Details

Affiliation: Hicksite/United

Physical Location

Haverford College Quaker and Special Collections

HC.PhM.W450.04.002 (1250/R4.35.1). Attendance Register, 1946-1957.
Box W-2
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 folder

Material Specific Details

Affiliation: Hicksite/United

Physical Location

Haverford College Quaker and Special Collections

RG2/Ph/W46 4.3. Account book, 1908-1924.
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 v. ([90] p.)

Material Specific Details

Affiliation: Orthodox

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W45 5.1. Minutes, 1904-1912.
Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 v. ([130 p.])

Material Specific Details

Affiliation: United

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W45 5.2-5.8. Minutes, 1880-1912.
Scope and Contents

Minute books of West Grove First Day School as follows: 1880-[1886]; 1893- 1894; 1897-1899; 1903-1905; 1905-1909; 1909-1912. Volume 1880-1886, foldered, accompanied by loose minutes; and reports to Western Quarterly First Day School Union, 1883-1884.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

7 v.

Material Specific Details

Affiliation: Hicksite

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W46 4.1. Miscellaneous papers, 1928-1979.
Scope and Contents

Includes material concerning the location and custody of the preparative meeting's records.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 folder (14 items)

Material Specific Details

Affiliation: Orthodox/United

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W46 4.2. Miscellaneous papers concerning the history of West Grove meeting, 1939 & n.d.
Scope and Contents

Miscellaneous papers concerning the history of West Grove, primarily assembled for the sesquicentennial anniversary of the founding of the meeting in 1939. Folder also includes a photocopy of a history of the William Jackson Fund and the Traveling Ministers Fund, 1963.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 folder (12 items)

Material Specific Details

Affiliation: Orthodox

Physical Location

Friends Historical Library of Swarthmore College

RG2/Ph/W45 6.1. Legal records, 1912-1956.
Scope and Contents

Includes copy of petition for incorporation, 1912, transfer of trustees, 1914 & 1956, correspondence concerning the dissolution of the corporation of West Grove Preparative Meeting, 1956, and miscellaneous records.

Existence and Location of Copies

Available on microfilm in the following location(s):

  1. Swarthmore: No Film
  2. Haverford: No Film
Physical Description

1 folder (8 items)

Material Specific Details

Affiliation: Hicksite

Physical Location

Friends Historical Library of Swarthmore College

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