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Lecture and Event Files of the Office of the Secretary

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Held at: Historical Medical Library of The College of Physicians of Philadelphia [Contact Us]19 S. 22nd Street, Philadelphia, PA 19103

This is a finding aid. It is a description of archival material held at the Historical Medical Library of The College of Physicians of Philadelphia. Unless otherwise noted, the materials described below are physically available in their reading room, and not digitally available through the web.

Overview and metadata sections

The office of the Secretary of the College of Physicians of Philadelphia was created during the organization of the College in 1787. The Secretary is the appointed officer of record. His original duties were to record the minutes and transactions of the College and preserve its documents and correspondence. In 1834, the Secretary was also empowered to keep lists of the fellows and provide them with certificates of membership. In 1863, the responsibility for notifying officers and committee members of election or appointaent devolved upon the Secretary. An annual report on the fellowship became part of the Secretary's responsibilities in 1870. At this time, a related office, the Recorder, was created to keep the minutes of all scientific sessions. The office of Recorder was abolished in 1914, and a salaried position, the Clerk, was created under the Secretary; the Secretary devoted himself to matters of fellowship while the Clerk preserved the minutes and papers of the College. The position of Clerk was abolished in 1925, and his duties were returned to the Secretary. In 1990, the Secretary was empowered to perform "all the duties appropriate to his or her post as the elected recording officer of the College and assure the duties and powers of the President in the absence or temporary incapacity of both the President and President-Elect".

In 2010, the Office of Operations was organized to oversee hospitality, front of house and receptionist, visitor services, hall and grounds, renovations, security, and the parking lot. Previously, at least as far back as 1991, the management of facilities and special events fell under the responsibilities of the Office of Institutional Advancement (as of 2015, merged with Office of Development and External Affairs and Office of Communications into the Office of Advancement).

As of 2018, the Office of the Secretary is still active; however, these records are now documented through the Executive Office; and the Office of Operations still manages lectures and events.

The Lecture and Event Files of the Office of the Secretary span the years 1875 to 1988; however, there are gaps in represented years. This collection consists mainly of memos, correspondence, flyers related to lectures and other special events held at and sponsored by the College. A few files may overlap with Series VI: Programs and Events of CPP 11/01: Records of the Communication and Development Departments.

Publisher
Historical Medical Library of The College of Physicians of Philadelphia

Collection Inventory

College meetings and special events (1 of 9), 1875-1899.
Box 1 Folder 1
College meetings and special events (2 of 9), 1903-1942.
Box 1 Folder 2
College meetings and special events (3 of 9), 1942-1949.
Box 1 Folder 3
College meetings and special events (4 of 9), 1950-1955.
Box 1 Folder 4
College meetings and special events (5 of 9), 1956-1959.
Box 1 Folder 5
College meetings and special events (6 of 9), 1960-1963.
Box 1 Folder 6
College meetings and special events (7 of 9), 1964-1969.
Box 2 Folder 1
College meetings and special events (8 of 9), 1970-1971.
Box 2 Folder 2
College meetings and special events (9 of 9), 1972.
Box 2 Folder 3
Dinner at the Bellevue-Stratford Hotel, 1967.
Box 2 Folder 4
Special College events, 1975; 1988.
Box 2 Folder 5
Announcements of scientific lectures (1 of 2), 1936-1968.
Box 2 Folder 6
Announcements of scientific lectures (2 of 2), 1974-1981.
Box 2 Folder 7
Committee on the Mütter Museum, 1980-1981.
Box 2 Folder 8
Lectures for the general public, 1912; 1938-1940; 1955-1956; 1967; 1969-1970.
Box 2 Folder 9
Joint meetings with other groups, 1929-1954.
Box 3 Folder 1
Public flyers and RSVP mailings (1 of 2), 1970-1973; 1975.
Box 3 Folder 2
Public flyers and RSVP mailings (2 of 2), circa 1981-1985.
Box 3 Folder 3

Section on General Medicine, 1899-1960.
Box 3 Folder 4
Section on Gynecology, 1896-1903.
Box 3 Folder 5
Section on Medical History, 1921-1981.
Box 3 Folder 6
Section on Medical History, 1931-1941; 1974-1975.
Box 3 Folder 7
Section on Ophthalmology, 1899-1944.
Box 3 Folder 8
Section on Otolaryngology, 1899-1966.
Box 3 Folder 9
Section on Public Health, preventive, and Industrial Medicine, 1937-1955.
Box 3 Folder 10
Other sections, 1895; 1899; 1972.
Box 3 Folder 11

Alvarenga Prize lectures, 1941-1973.
Box 3 Folder 12
James M. Anders lectures, 1935-1971.
Box 3 Folder 13
Theodore F. Bach memorial lectures, 1966-1972.
Box 4 Folder 1
Susan Doerr Brodsky lectures, 1973.
Box 4 Folder 2
Hira S. Chouke lectures, 1957-1972.
Box 4 Folder 3
Nathan Lewis Hatfield lectures, 1926-1973.
Box 4 Folder 4
Arthur Parker Hitchens lectures, 1970-1972.
Box 4 Folder 5
W. T. Longcope meorial lectures, 1980-1981.
Box 4 Folder 6
Catharine Macfarlane lectures, 1971-1973.
Box 4 Folder 7
Kate Hurd Mead lectures, 1968-1981.
Box 4 Folder 8
Silas Weir Mitchell oration, 1922-1971.
Box 4 Folder 9
Thomas Dent Mütter lectures, 1917-1972.
Box 4 Folder 10
Benjamin Musser lectures, 1942-1971.
Box 4 Folder 11
Mary Scott Newbold lectures (1 of 2), 1920-1958.
Box 4 Folder 12
Mary Scott Newbold lectures (2 of 2), 1959-1975.
Box 4 Folder 13

Log of the use dates of College seal, 1937-1949.
Box 5 Folder 1
Sinkler Memorial Garden, 1952-1968.
Box 5 Folder 2
Stationery, undated.
Box 5 Folder 3

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